Executive Assistant at Blue Ventures

Executive Assistant at Blue Ventures – Blue Ventures Kenya Job Details

About the Role

Blue Ventures is recruiting two Executive Assistants to join its Executive Leadership Team support structure. In this full-time position based in Kenya, you will report directly to and provide administrative support for three senior executives, ensuring their schedules, communications, and priorities remain aligned and efficient. The role demands someone with strong organisational ability, discretion with confidential matters, and the capacity to work across multiple competing demands without losing focus.

Your work will directly influence the effectiveness of the Chief Executive Officer, the broader executive team, and organisational operations. This is a support function that requires both strategic thinking and meticulous attention to detail. If you are detail-oriented, can anticipate needs, and thrive in a structured yet fluid environment, this Executive Assistant at Blue Ventures position in Kenya may suit your background.

Key Responsibilities

• Manage calendars and schedule coordination for three Executive Leadership Team members, resolving conflicts and optimising meeting arrangements
• Prepare and distribute meeting materials, agendas, and briefing documents ahead of scheduled events
• Coordinate internal and external meetings, including venue selection, catering, technology setup, and participant communication
• Arrange and manage travel logistics for executives, including flights, accommodation, ground transport, and itinerary planning
• Handle sensitive and confidential correspondence, ensuring appropriate documentation and secure filing systems
• Serve as a primary point of contact for internal departments and external stakeholders seeking access to executives
• Manage expense reports, budget tracking, and administrative documentation for assigned executives
• Maintain accurate records and databases to support executive decision-making and organisational continuity

Requirements & Qualifications

• Proven experience in an executive assistant role or equivalent senior administrative position
• Exceptional organisational and time-management skills with ability to juggle multiple priorities simultaneously
• Demonstrated proficiency in scheduling software, Microsoft Office Suite, and relevant administrative platforms
• Strong written and verbal communication skills suitable for internal and external stakeholder engagement
• Ability to maintain discretion and handle sensitive information with appropriate confidentiality
• Resourcefulness and adaptability in responding to changing priorities and operational demands
• Professional demeanour and composure under pressure in a high-level administrative environment

What to Expect

• A structured role within a larger organisation where your administrative contributions have visible impact on leadership effectiveness
• Regular interaction with senior decision-makers and external partners, requiring professional communication at all times
• A position that balances routine administrative duties with ad-hoc requests and special projects requiring flexibility and problem-solving
• This Executive Assistant at Blue Ventures position in Kenya is open to qualified candidates. Click Apply below to submit your application.