Medical Records and Statistics Officer at Tenwek Hospital

Medical Records and Statistics Officer at Tenwek Hospital – Tenwek Hospital Kenya Job Details

About the Role

Tenwek Hospital is recruiting a Medical Records and Statistics Officer for the AGC Tenwek Cardiothoracic Centre, based in Bomet. This is a full-time position focused on establishing, maintaining, and managing medical records systems and procedures. The role sits at the intersection of patient care administration and data management, ensuring that all medical documentation meets regulatory standards and institutional requirements.

Healthcare jobs in Bomet demand professionals who can balance accuracy with efficiency. As a Medical Records and Statistics Officer at Tenwek Hospital, you will oversee the complete lifecycle of patient records—from initial chart preparation through discharge—while ensuring compliance with Kenya Data Privacy laws and hospital information management protocols.

Key Responsibilities

• Develop and implement medical records policies and workflows specific to the cardiothoracic centre to standardize processes across the department.
• Compile patient charts by collecting and verifying all required documentation and information from patients, confirming both accuracy and thoroughness at intake.
• Maintain organized, complete, and current medical records systems that enable staff to locate information quickly and reliably.
• Handle admission and discharge paperwork for patients, processing documentation promptly to avoid delays in patient flow.
• Upload clinical reports, consent documents, external medical files, and other patient materials into the hospital’s HMIS system, verifying availability across all relevant modules.
• File inpatient paperwork and clinical reports using a systematic approach that preserves document integrity and accessibility.
• Digitize paper records and manage electronic storage protocols to reduce physical file volume and improve retrieval times.
• Safeguard all patient information in accordance with Kenya Data Privacy requirements, maintaining strict confidentiality at all times.
• Transfer patient data into the facility’s main database with precision, supporting overall operational efficiency in the records department.
• Issue printed medical record copies to patients as permitted by institutional policies and patient requests.
• Become proficient in SHA claim form procedures and coordinate with clinical staff to ensure claim submissions meet all payer requirements.

Requirements & Qualifications

• Bachelor’s degree in Health Records Management or an equivalent qualification from a recognized Kenyan institution.
• Professional certification or specialized training in health records administration or related field.
• Cyber Physical Systems (CPS) knowledge or certification.
• Current professional membership with the Association of Medical Records Officers Kenya (AMRO-K) or active status toward membership.
• Minimum 3 years of hands-on experience in health records management, medical documentation, or a closely aligned role.
• Demonstrated competency in hospital information management systems (HMIS) and electronic record-keeping.

What to Expect

• Work within a specialized cardiothoracic centre environment where accuracy and timeliness directly support patient care and hospital operations.
• Collaborate with clinical staff, administrative teams, and IT personnel to ensure records systems function smoothly and data remains accessible.
• This Medical Records and Statistics Officer at Tenwek Hospital position in Bomet is open to qualified candidates. Click Apply below to submit your application.