Administrative Assistant at Bondo Technical and Vocational College

Administrative Assistant at Bondo Technical and Vocational College – Bondo Technical and Vocational College Kenya Job Details

About the Role

Bondo Technical and Vocational College is recruiting a full-time Administrative Assistant to support executive leadership and streamline office operations. This position is based in Kenya and reports directly to the Principal’s office, serving as the organizational hub for scheduling, correspondence, records management, and day-to-day administrative coordination across the institution.

The Administrative Assistant at Bondo Technical and Vocational College will manage confidential documentation, oversee junior clerical staff, and ensure that all administrative functions operate with efficiency and discretion. You will be the first point of contact for visitors, calls, and correspondence, requiring strong interpersonal skills and the ability to prioritize multiple tasks in a vocational training environment.

Key Responsibilities

• Guide, assess, and monitor the work output of junior secretarial and clerical personnel to maintain consistent performance standards.
• Manage the Principal’s calendar and schedule all meetings and appointments to prevent conflicts and ensure timely execution.
• Organize and index administrative files and correspondence to enable rapid document retrieval and efficient workflow.
• Oversee the upkeep and cleanliness of office spaces to create a professional and productive work environment.
• Design and maintain a secure filing structure that protects sensitive information and restricts access to authorized personnel only.
• Answer and route incoming telephone calls to the appropriate departments and staff members.
• Prepare agenda materials and logistical arrangements for Council, Board of Governors, and committee meetings.
• Take shorthand notes during dictation sessions and produce typed transcripts for executive correspondence and records.
• Receive clients and visitors with professionalism and courtesy, then direct them to the Principal or Deputy Principal offices.
• Track inventory levels for office supplies and equipment used by senior administrative offices and coordinate replenishment.
• Support hospitality planning and manage related budget allocations in consultation with senior staff.

Requirements & Qualifications

• Completion of Stage II (Group and Single) examination with passes in Communication Skills II, Office Practice II, Secretarial II, and Commerce II.
• Demonstrated shorthand competency at Level III, II, or I.
• Proficiency in computer operation and office productivity software.
• A minimum of one year of relevant secretarial or administrative experience from an established institution.
• Strong organizational ability and attention to detail, particularly when handling confidential materials.
• Excellent verbal and written communication skills in English.
• Ability to work independently and supervise junior staff effectively.

What to Expect

• A structured office environment within a technical training institution where you will interact with senior management, staff, students, and external visitors daily.
• Responsibility for maintaining office security, document confidentiality, and professional protocols in line with institutional governance standards.
• Opportunity to develop supervisory and administrative expertise while supporting the strategic operations of the college.
• This Administrative Assistant at Bondo Technical and Vocational College position in Kenya is open to qualified candidates. Click Apply below to submit your application.

Method of Application

All applications including CVs and copies of relevant certificates should be submitted to the undersigned on or before 25th June 2026.

THE PRINCIPAL,

BONDO TECHNICAL TRAINING INSTITUTE

P.O. BOX 377–40601, BONDO

All applications can be hand delivered or sent to: vacancies@bondotti.ac.ke