Administrative & Finance Officer Job KIPH

Administrative & Finance Officer Job KIPH – KIPH Kenya Job Details

About the Role

The Kenya Institute of Public Health (KIPH) is recruiting an Administrative & Finance Officer to manage both operational and financial functions across the organisation. This full-time position in Kenya combines front-office coordination, document management, and financial administration while providing executive support to the CEO and senior leadership team. The role suits candidates with a background in business administration and proven experience working within academic or research-focused institutions.

As an Administrative & Finance Officer Job KIPH, you will be the backbone of daily operations—handling everything from visitor reception and office inventory to payment processing and financial record-keeping. You will report directly to senior management and coordinate across departments to ensure smooth administrative workflows and accurate financial documentation.

Key Responsibilities

• Manage front office and reception operations, including visitor management and phone enquiries
• Maintain and organise records and documents according to institutional standards and compliance requirements
• Prepare, review, and support correspondence and contract-related administrative tasks for leadership
• Monitor office supplies inventory, place orders, and manage stock levels to prevent shortages
• Process payments, invoices, and financial transactions with accuracy and timeliness
• Maintain detailed financial records and prepare reports for management review
• Provide general administrative support to the CEO and management team as requested

Requirements & Qualifications

• Diploma in Business Administration, Marketing, Project Management, Business IT, or a related discipline
• CPA Part II qualification (mandatory)
• Minimum 3 years of administrative or executive assistant experience within an academic institution or research organisation
• Certificate in Public Relations, Customer Service, or Artificial Intelligence (desirable)
• Digital marketing experience (advantageous)
• Proficiency with office management software and financial systems
• Strong organisational skills and attention to detail in record-keeping and financial documentation

What to Expect

• A structured work environment within a public health research institution where accuracy and administrative discipline are valued
• Direct exposure to senior leadership and involvement in institutional operations across multiple departments
• The Administrative & Finance Officer Job KIPH position offers stability on a full-time basis with clear reporting lines and defined responsibilities in administration jobs in Kenya
• This Administrative & Finance Officer Job KIPH position in Kenya is open to qualified candidates. Click Apply below to submit your application.

Method of Application

Send your CV and Application Letter to: [email protected]

The Hiring Manager,
Kenya Institute of Public Health (KIPH)

Deadline 12th June 2026