Sales Invoicing Clerk at CDL Human Resource

Key Duties and Responsibilities.

• Generate and issue sales invoices to customers based on delivery notes and confirmed sales orders.
• Ensure all billing information, including product codes (SKUs), quantities, and pricing, is accurately entered into the ERP system (SAP,).
• Coordinate with the stores and dispatch departments to verify order status, product availability, and delivery schedules before billing.
• Process credit notes, debit notes, and other billing adjustments as needed to resolve invoice discrepancies.
• Update and maintain an accurate master list of customer billing information and pricing.
• Serve as the primary contact for internal teams and customers regarding invoice-related queries.
• Generate and file all required fiscal and ETR-compliant invoices.
• Maintain an organized filing system (both physical and digital) for all sales invoices, dispatch documents, and related records for audit purposes.
• Assist the finance department with monthly and end-of-year reconciliations and reporting related to accounts receivable.
• Support accounts receivable by following up on outstanding payments and ensuring cash flow is buoyant.

Education and Key qualification Requirements:

Education:

• Diploma or Degree in Accounting, Business Administration, Finance, or a related field.
• At least 2–3 years of experience in sales invoicing, preferably in a Flour Milling environment.
• Knowledge of ERP or accounting software (e.g., QuickBooks, Tally, Sage, or SAP).
• Strong understanding of VAT invoicing and Kenyan tax regulations.
• Excellent attention to detail and numerical accuracy.
• Proficient in MS Excel and Word.