Office Manager at Savannah Informatics

Office Manager at Savannah Informatics – Savannah Informatics Kenya Job Details

About the Role

Savannah Informatics is recruiting for an Office Manager to join its Kenya office on a full-time basis. This is a central administrative role responsible for coordinating office operations, supporting senior leadership, and ensuring efficient day-to-day functioning across all departments. The Office Manager at Savannah Informatics will report to senior management and work closely with HR, finance, and operational teams to maintain professional office standards and support business continuity.

Receptionist jobs in Kenya often overlap with broader office coordination duties, and this position reflects that expanded scope. You will manage facilities, vendor relationships, compliance, and executive-level support while supervising support staff and maintaining organized systems. This is a hands-on role requiring someone who can balance multiple priorities and respond to changing operational needs.

Key Responsibilities

• Coordinate and arrange all company meetings, including booking meeting rooms and managing schedules to prevent conflicts.
• Arrange travel logistics and accommodation for staff members attending business trips or off-site assignments.
• Partner with the People & Talent team to plan and execute internal and external company events, conferences, and team gatherings.
• Maintain and update the supplier database and Know Your Customer (KYC) records; manage procurement of stationery, IT equipment, kitchen supplies, and other office consumables.
• Oversee the performance and schedules of office assistants and cleaning staff, ensuring accountability and quality standards.
• Develop, implement, and recommend administrative procedures and systems that improve office efficiency and compliance.
• Monitor office compliance with fire safety, health, and safety regulations; ensure policies remain current and that all staff understand protocols.
• Support directors by managing their calendars, email correspondence, travel bookings, and day-to-day communication needs.
• Attend management meetings, take accurate minutes, and distribute notes to relevant stakeholders.
• Maintain personnel records and assist HR and finance with administrative data management and filing.
• Handle office correspondence, customer complaints, and facility-related inquiries with professionalism and discretion.
• Prepare written communications, presentations, and reports as requested by management.
• Track and ensure the return of office equipment—particularly projectors and accessories—in the condition they were borrowed.
• Oversee office cleanliness and organization; plan and supervise the cleaning schedule to maintain professional standards.

Requirements & Qualifications

• Bachelor’s degree in Hospitality, Tourism, or a related field, or demonstrated equivalent practical experience in the hospitality industry (mandatory).
• 1 to 2 years of professional administrative or office management experience.
• Strong proficiency with office IT software and systems; comfortable learning new applications quickly.
• Commercial and financial awareness; able to understand budgets, procurement processes, and cost controls.
• Meticulous attention to detail with the ability to spot errors and manage multiple information sources accurately.
• Excellent interpersonal and communication skills; comfortable engaging with staff at all levels and external vendors.
• Demonstrated ability to influence others and gain cooperation without formal authority.
• Superior organizational and time management capabilities; able to prioritize competing demands and meet deadlines.
• Proactive approach to problem-solving; able to identify issues and take corrective action independently.
• Flexible, practical mindset; willing to adapt to changing priorities and handle unexpected situations.
• Professional discretion and diplomatic approach when handling sensitive information or resolving disputes.

What to Expect

• A structured office environment where you will serve as a key operational figure supporting multiple departments and senior executives.
• Responsibility for vendor relationships, budget awareness, and compliance monitoring—roles that require both strategic thinking and hands-on execution.
• The opportunity to design and refine administrative processes that directly improve how the office functions day-to-day.
• This Office Manager at Savannah Informatics position in Kenya is open to qualified candidates. Click Apply below to submit your application.