Human Resources Assistant (Multiple Positions), G6 at United Nations Office at Nairobi (UNON)

Human Resources Assistant (Multiple Positions), G6 at United Nations Office at Nairobi (UNON) – United Nations Office at Nairobi (UNON) Kenya Job Details

About the Role

United Nations Office at Nairobi (UNON) is recruiting for multiple Human Resources Assistant positions at the G6 level. These are full-time roles based in Nairobi, offering the opportunity to work within the UN system managing critical human resources and administrative functions. The Human Resources Assistant (Multiple Positions), G6 at United Nations Office at Nairobi (UNON) supports the smooth operation of personnel administration, benefits management, and compliance across the organization.

The role sits at the intersection of personnel management and administrative services, requiring strong attention to detail and knowledge of UN policies. Staff in this position will handle sensitive personnel records, process staff movements, and ensure adherence to international civil service regulations. This is a key supporting function within UN jobs in Nairobi that directly impacts staff experience and organizational efficiency.

Key Responsibilities

• Execute onboarding procedures for newly selected candidates, complete personnel action forms, prepare appointment letters, track contract end dates, and manage contract renewal applications.
• Process temporary and permanent staff transfers and associated administrative transactions, including those stemming from inter-agency collaboration arrangements.
• Manage separation procedures for departing staff, including processing of separation-related personnel actions and off-boarding documentation.
• Support staff by advising on benefits and entitlements documentation, supplying template forms, validating submissions for accuracy, and following up on incomplete or incorrect entries before system processing.
• Maintain staff personal records and administer entitlements relating to family members and dependents according to UN Common System standards.
• Respond to staff inquiries regarding benefits and entitlements, offering guidance based on published UN policy frameworks.
• Review supporting documents and record entitlement actions in the ERP system; process travel requests including home leave, family visits, and education travel in line with organizational procedures.
• Examine and authorize attendance and leave requests (parental, sick, special, Rest and Recuperation); flag discrepancies and escalate to supervisors or the Operational Support Desk as needed.
• Track completion of annual declarations, health and life insurance submissions, and pension fund documentation, following up where required.
• Extract, validate, and reconcile HR data from Umoja and related platforms to support analysis, reporting, and decision-making; identify gaps and areas needing management review.
• Manage HR tracking systems and keep personnel records current across all databases.
• Support data visualization, web content updates, and creation of informational materials for internal and external audiences.
• Participate in HR projects and data cleansing initiatives by independently auditing records, correcting inconsistencies, updating system entries, coordinating with internal teams, and delivering reliable project outcomes.
• Mentor and oversee junior team members within the human resources section.

Requirements & Qualifications

• Secondary school certificate or equivalent qualification required.
• Training or certification in human resources management or administration is preferred.
• A minimum of seven (7) years of progressive experience in human resources management, administrative services, or equivalent field. Candidates holding a first-degree university qualification may reduce this requirement by two years.
• At least five (5) years of professional experience administering staff benefits and entitlements for internationally recruited personnel within the UN Common System or comparable international organizations.
• At least two (2) years of hands-on experience with Enterprise Resource Planning systems such as Umoja or SAP is desirable.
• One (1) or more year of experience in data analytics or related discipline is desirable.
• Demonstrated knowledge of UN human resources regulations, procedures, and HR systems is advantageous.

What to Expect

• Work within a structured UN environment with established protocols and international civil service standards; supporting compliance and policy adherence across the organization.
• Collaborate with diverse teams across multiple departments; maintain professional relationships with staff at all levels and inter-agency partners.
• Use specialized HR systems and databases daily; develop proficiency in Umoja and related platforms as part of standard duties.
• The Human Resources Assistant (Multiple Positions), G6 at United Nations Office at Nairobi (UNON) position in Nairobi is open to qualified candidates. Click Apply below to submit your application.