Executive Assistant at Emerge Egress Consulting

Core Duties and Responsibilities

• Conducting business and personal diary management, email management as appropriate.
• Organizing and diarizing the Managing Director’s calendar, diaries, scheduling appointments.
• Ensuring and coordinating meetings in a pro-active and efficient manner.
• Overseeing the general administrative duties run smoothly.
• Liaising with key contacts in the industry on behalf of the MD
• Preparing briefs, minutes , presentations, and reports for meetings.
• Liaising with all authorities, departments, vendors and other stakeholders .
• Preparing for all logistical details such as travel, visas, travel itinerary, agenda, logistics and accommodation for business trips and, occasionally, traveling with the Director to take notes or dictation at meetings or to provide general assistance during presentations.
• Attending to high volume phone calls and other corporate communication tools on behalf of the Director.
• Represent the Managing Director and management in various meetings etc.
• Preparation of schedules, meetings, equipment etc ahead of meetings.
• Prepare and plan Assist with scheduled programs, events, activities
• Monitor implementation of various assignments, policies.
• Execution of personal errands for MD as required
• Any other duties as allocated.

Job Specifications and Qualifications

• Bachelor degree in Business Administration, Communication or related area.
• 3 years of relevant work experience.
• Proficiency in Microsoft Office Suite.

Key Competencies

• Flexibility & Adaptability skills.
• Proactive
• Ability to handle pressure and remain calm.
• Strong communication and interpersonal skills, both written and verbal.
• Confidentiality.