Accounts & Admin Assistant at Diba Archiventure Ltd

Accounts & Admin Assistant at Diba Archiventure Ltd – Diba Archiventure Ltd Kenya Job Details

About the Role

Diba Archiventure Ltd is recruiting an Accounts & Admin Assistant to join its finance and administration team in Kenya. This is a full-time position based in Nairobi, offering direct support to accounting operations and office management. The successful candidate will report to the Finance Officer and contribute to the smooth running of daily financial and administrative functions.

The role sits at the intersection of accounting and office coordination—two functions that are essential to any organisation’s operational health. Your work will involve maintaining financial records, processing transactions, managing documentation, and ensuring compliance with basic accounting procedures. This position is ideal for someone beginning or developing a career in accounting in Kenya who can manage detail-oriented work while supporting the broader team.

Key Responsibilities

• Enter accounting data and update financial records on a daily basis, ensuring accuracy and timeliness of information.
• Generate invoices, quotations, receipts, and payment vouchers using company systems and templates.
• Establish and maintain organised filing systems for financial documents, contracts, and administrative records to enable quick retrieval and audit compliance.
• Assist the Finance Officer with bank reconciliations and follow up on supplier statements to identify discrepancies.
• Manage petty cash floats, process expense claims, and track miscellaneous expenditures.
• Monitor client invoices, send payment reminders, and report on outstanding balances to management.
• Support procurement operations by maintaining purchase order records, tracking deliveries, and filing vendor documentation.
• Handle general office administration including scheduling, correspondence, and coordination of administrative tasks.
• Create and maintain financial spreadsheets and reports using Microsoft Excel for analysis and review by senior staff.

Requirements & Qualifications

• Diploma or Degree qualification in Accounting, Finance, Business Administration, or a closely related field.
• Minimum 1 to 3 years of practical experience in an accounting or finance support role.
• Proficiency in Microsoft Excel and familiarity with basic accounting systems and ledger principles.
• Demonstrated organisational skills with the ability to prioritise multiple tasks and meet strict deadlines.
• Strong attention to detail with commitment to accuracy in data entry and record-keeping.
• Clear written and verbal communication skills, with the ability to liaise with internal teams and external contacts.
• Professional and honest approach to work with a reliability record in previous employment.
• Capability to work under pressure during month-end closures and financial reporting cycles.

Added Advantages

• Previous hands-on experience with accounting software platforms such as QuickBooks, Sage, or Odoo.
• Background working within construction, manufacturing, or trading sector environments.

What to Expect

• Day-to-day work involves a blend of data entry, document preparation, and coordination tasks within the finance and administration department.
• You will work closely with the Finance Officer and management team, receiving clear direction and feedback on your deliverables.
• The role carries responsibility for maintaining accurate records and supporting financial reconciliation processes, so attention to detail is non-negotiable.
• This Accounts & Admin Assistant at Diba Archiventure Ltd position in Kenya is open to qualified candidates. Click Apply below to submit your application.