Virtual Project Assistant at Summit Recruitment and Search

Virtual Project Assistant at Summit Recruitment and Search – Summit Recruitment and Search Kenya Job Details

Key Responsibilities:

• Ensure all necessary documentation is in place, including surveys, billing, and solution design, using digital tools such as Google Workspace.
• Record key customer and project information using a Customer Relationship Management (CRM) system.
• Maintain flow charts to track the progress of scheduled tasks.
• Support the pre-sales process by gathering all relevant documentation from customers, internal teams, and third parties, such as energy suppliers.
• Coordinate with contractors to schedule surveys and installations.
• Work closely with the finance team to ensure documentation is aligned for billing purposes.
• Communicate with customers regarding planned installations and send out welcome letters to completed sites.
• Distribute Risk Assessment and Method Statements (RAMS) and Scope of Work (SOW) documentation.
• Collaborate with customer support as needed.

Qualifications:

• Must have a bachelor’s degree in an administrative discipline, electrical engineering or a related field.
• Must have at least 3 years of experience in project management, with a strong track record.
• A professional certification in project management.
• Experience in an administrative role, particularly in electrical installations, is highly advantageous.
• Familiarity with RAMS and Scope of Work documentation is beneficial, though non-essential.
• Exceptional communication skills, with the ability to professionally follow up on documentation.
• Strong IT skills, with a quick aptitude for learning new systems, such as Google Workspace.
• A keen eye for detail and a commitment to accuracy.
• Ability to multitask effectively and remain composed under pressure.