Virtual Project Assistant at Summit Recruitment and Search

  • Full Time
  • Nairobi

Summit Recruitment and Search

Key Responsibilities:

  • Ensure all necessary documentation is in place, including surveys, billing, and solution design, using digital tools such as Google Workspace.
  • Record key customer and project information using a Customer Relationship Management (CRM) system.
  • Maintain flow charts to track the progress of scheduled tasks.
  • Support the pre-sales process by gathering all relevant documentation from customers, internal teams, and third parties, such as energy suppliers.
  • Coordinate with contractors to schedule surveys and installations.
  • Work closely with the finance team to ensure documentation is aligned for billing purposes.
  • Communicate with customers regarding planned installations and send out welcome letters to completed sites.
  • Distribute Risk Assessment and Method Statements (RAMS) and Scope of Work (SOW) documentation.
  • Collaborate with customer support as needed.

Qualifications:

  • Must have a bachelor’s degree in an administrative discipline, electrical engineering or a related field.
  • Must have at least 3 years of experience in project management, with a strong track record.
  • A professional certification in project management.
  • Experience in an administrative role, particularly in electrical installations, is highly advantageous.
  • Familiarity with RAMS and Scope of Work documentation is beneficial, though non-essential.
  • Exceptional communication skills, with the ability to professionally follow up on documentation.
  • Strong IT skills, with a quick aptitude for learning new systems, such as Google Workspace.
  • A keen eye for detail and a commitment to accuracy.
  • Ability to multitask effectively and remain composed under pressure.

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To apply for this job please visit www.summitrecruitment-search.com.