Tupande Admin Officer (Fixed – Term) at One Acre Fund

The Factory Administration will offer the factory management through coordination with department heads and act as liaison person to Procurement and HR teams. The administrator will help manage facility and the workers through multiple team members, You will be part of Tupande Soko and will report directly to Processing Manager. This role is based in Sagana at Tupande Soko factory and is on site.

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance to company policies.
• Ensure the factory is compliant with all company and regulatory standards and food safety standards.
• Work with the department heads to identify recruitment, training and workers development needs.
• Work with the department heads to identify all procurement needs for the factory.
• Ensure compliance with all company and regulatory product quality standards, sanitation standards, food safety standards, employee safety and environmental standards.
• Oversee office operations, including managing office supplies and equipment.
• Handle correspondence, scheduling appointments, and organizing records.
• Manage data and reports, and maintaining databases.
• Facilitate communication between staff, clients, and customers.

Career Growth and Development

We have a strong culture of constant learning and we invest in developing our people. You’ll have weekly check-ins with your manager, access to mentorship and training programs, and regular feedback on your performance. We hold career reviews every six months, and set aside time to discuss your aspirations and career goals. You’ll have the opportunity to shape a growing organization and build a rewarding long-term career.

Qualifications

Across all roles, these are the general qualifications we look for. For this role specifically, you will have:

• 1+ years of experience as an office administrator, office assistant or relevant role.
• Familiarity with office management procedures and basic accounting principles
• A diploma+ in a relevant field, such as HR, or a business administration degree.
• The ability to keep track of multiple tasks and deadlines, and to prioritize important projects.
• The ability to remain calm and perform when faced with challenging situations.
• Fluent in English and Swahili.