Secretary III at Nyandarua National Polytechnic

Secretary III at Nyandarua National Polytechnic – Nyandarua National Polytechnic Kenya Job Details

Secretary III – Job Description & Overview

This role involves providing comprehensive administrative and secretarial support to Nyandarua National Polytechnic. The position requires strong organizational, communication, and office management skills.

Key Duties and Responsibilities:

• Record dictation in shorthand and transcribe into comprehensive written form
• Type from drafts and manuscripts to ensure timely communication of information
• Handle incoming and outgoing telephone calls for effective office communication
• Operate office equipment including printing and photocopying to provide administrative assistance
• Prepare responses to routine correspondence promptly and professionally
• Assist department heads in preparing presentation materials and documentation
• Organize and maintain administration records and correspondence for easy accessibility
• Classify documents and materials to ensure security and confidentiality
• Receive and attend to visitors and clients professionally and courteously
• Monitor office cleanliness and maintain a well-managed working environment
• Maintain an efficient, accessible filing system for quick document retrieval

Required Qualifications:

• Diploma in Secretarial Studies from KNEC or equivalent from recognized institution, OR
• Typewriting III (50 w.p.m.) / Computerized Document Processing III
• Shorthand III (100 w.p.m.) or Audio typing III
• Business English III / Communications II
• Office Management III
• Secretarial Duties II
• Commerce II
• Certificate in Computer Applications

Required Documents (Chapter Six Compliance):

• Certificate of Good Conduct
• Tax Compliance Certificate
• HELB Clearance
• EACC Clearance
• CRB Clearance from recognized Credit Reference Bureau

Application Deadline: August 13, 2026

How to Apply:
Submit applications to: The Chief Principal, Nyandarua National Polytechnic, P.O Box 2033-20300, Nyahururu. Only shortlisted candidates will be contacted.