Office Administrator at Advance Litho Limited

Reporting To: Managing Director

As we expand our leadership structure to support international growth, we are seeking a proactive and reliable Office Administrator to oversee daily operations and support the smooth running of the business.

Key Responsibilities

• Manage day-to-day administrative tasks including office organization, supplies, and record-keeping
• Oversee front-office operations: answering calls, responding to emails, and handling client walk-ins
• Support the Managing Director with operational follow-ups, staff coordination, and task execution
• Liaise with the production team to ensure smooth workflow and timely delivery of client orders
• Assist in basic bookkeeping, invoicing, and coordination with the accounts department
• Prepare weekly reports on tasks, client issues, and operational updates
• Maintain and update company documents, including job cards, quotations, and delivery notes
• Coordinate logistics with suppliers, riders, and client deliveries

Qualifications

• Diploma or higher in Business Administration, Office Management, or a related field
• Minimum of 2 years’ experience in an administrative or office support role (experience in a printing or production environment is an advantage)
• Strong communication and interpersonal skills
• Excellent organizational skills with attention to detail
• Proficient in Microsoft Office (Word, Excel, Outlook) and basic Google tools
• Ability to work independently, take initiative, and multitask
• Trustworthy, discreet, and reliable

Why Join Us

• Stable and reputable company with over 20 years in the industry
• Supportive team and positive work environment
• Opportunity to grow within the company as we expand regionally and internationally