HR, Administration & Executive Assistant Job (45-55K)

HR, Administration & Executive Assistant Job (45-55K) – Corporate Staffing Kenya Job Details

About the Role

A leading distributor of food and beverage ingredients is recruiting an HR, Administration & Executive Assistant to support human resources operations, office administration, and executive coordination. This is a full-time position based in Kenya, reporting directly to the Managing Director. The successful candidate will maintain HR compliance, manage day-to-day office functions, and provide high-level administrative support to senior leadership.

The HR, Administration & Executive Assistant Job (45-55K) combines three distinct functions: managing recruitment cycles and employee records, overseeing facilities and procurement, and serving as the Managing Director’s scheduling and communications hub. You will work across HR policy implementation, Kenyan statutory compliance, and executive-level coordination in a structured food and beverage distribution environment.

Key Responsibilities

• Manage recruitment workflows including candidate screening, onboarding, induction, probation reviews, and exit procedures.
• Maintain comprehensive employee records, employment contracts, leave documentation, and HR files in compliance with Kenyan labor requirements.
• Coordinate performance appraisals, disciplinary processes, and staff confirmations in line with company policy.
• Prepare HR reports covering attendance tracking, leave analysis, staff turnover, and workforce metrics for management review.
• Oversee daily office operations including supplies management, utilities, equipment maintenance, and facility services coordination.
• Manage the Managing Director’s calendar, meeting schedules, travel arrangements, and correspondence; prepare agendas, minutes, and briefing materials.
• Ensure workplace compliance with the Kenyan Employment Act, NSSF, NHIF, PAYE requirements, and Occupational Safety and Health standards.
• Serve as liaison between management and staff, handling employee inquiries, internal communications, and interdepartmental coordination.

Requirements & Qualifications

• Bachelor’s Degree in Human Resource Management, Business Administration, Commerce, or related field.
• Minimum 2–5 years of professional experience in HR, administration, or executive support roles.
• Proficiency in Microsoft Office Suite and familiarity with HR management systems.
• Demonstrated experience in FMCG, food and beverage, manufacturing, or distribution sectors (preferred).
• Strong report writing capability, organizational skills, and attention to detail.
• Ability to handle confidential information with professionalism and maintain strict integrity standards.
• Higher Diploma or certification in Human Resource Management, or membership with IHRM Kenya, is advantageous.

What to Expect

• A structured role requiring multitasking across HR, administrative, and executive support functions in a food and beverage distribution company.
• Regular interaction with staff at all levels, senior management, and external stakeholders including regulatory bodies and service providers.
• Accountability for maintaining accurate records, meeting statutory deadlines, and supporting payroll preparation with accurate employee data.
• This HR, Administration & Executive Assistant Job (45-55K) position in Kenya is open to qualified candidates. Click Apply below to submit your application.

Method of Application

If you are up to the challenge and possess the necessary qualifications and experience, please send your CV only quoting the job title in the email subject (HR, Administration & Executive Assistant) to: [email protected] before 4th June 2026.

NB: Only shortlisted candidates will be contacted. If you do not receive any communication from us within two weeks of your application, kindly consider your application unsuccessful. We appreciate your interest and thank you for applying.

Corporate Staffing Service never asks candidates to pay any money or pay for tests at any stage of the recruitment process.