Executive Assistant at Grant Thornton Kenya

Scheduling and administrative support:- 

• Senior stakeholder management both within and outside the organization.
• Manage the schedule for the CEO, including diary scheduling and arranging meetings and travel across various time zones.
• Act as the point of contact for general internal & external communications.
• Prepare presentations and reports/papers for the CEO as required.
• Support the CEO in the timely preparation of agendas and drive the schedule of monthly and quarterly meetings where necessary.
• Track and report progress to relevant stakeholders on actions arising from all executive and governance meetings.
• Preparation of reports, minutes, updates and other documents as required.
• Administrative support (e.g. invoice submissions/expense claims)

Projects and events Management:-

• Support team members in driving CEO projects.
• Handle logistics, communication, planning and coordination to create well-structured and productive events.
• Leverage various tech tools and systems for CRM management, document handling, and communication to enhance efficiency and organization.

Requirements

• BA/BS/BSc (or equivalent) in Business Administration (or similar field) desirable.
• At least four years of experience supporting Executives.
• Excellent planning and organizational skills with an ability to multi-task.
• Strong critical thinking, analytical and research skills.
• Excellent interpersonal skills and the ability to manage senior stakeholders.
• Ability to work collaboratively across multiple teams.
• Highest degree of professional standards, diplomatic and strict confidentiality in matters that require discretion.
• Excellent writing and communication skills with high level of attention to detail.
• Experience of managing or supporting projects