Data Entry Clerks at Aga Khan Foundation

Data Entry Clerks at Aga Khan Foundation – Aga Khan Foundation Kenya Job Details

About the Role

Aga Khan Foundation is seeking Data Entry Clerks for its Nairobi office to support monitoring, evaluation and compliance operations. This is a full-time position focused on managing attendance records and participant data across foundation programmes. The role involves working with both physical and digital documentation to maintain accurate, secure databases that inform programme reporting and organisational compliance efforts.

Data Entry jobs in Nairobi at the Aga Khan Foundation require someone detail-oriented and methodical who can handle sensitive participant information responsibly. You will be the backbone of the data management workflow, ensuring that information collected in the field is accurately captured, verified and archived for future reference. This is practical, structured work that directly supports the foundation’s ability to track programme outcomes and meet reporting deadlines.

Key Responsibilities

• Collect and examine physical or scanned attendance records and supporting documentation submitted by programme teams.
• Input attendance figures and participant details into designated Excel spreadsheets and data tracking systems with precision.
• Cross-check all entered information for completeness and accuracy before datasets are finalised and submitted.
• Identify discrepancies and inconsistencies in data, then liaise with programme staff to clarify or correct unclear or incomplete entries.
• Manage confidential participant records according to safeguarding protocols and maintain strict data security throughout the entry process.
• Complete and deliver datasets within agreed timeframes to support monthly or periodic reporting cycles.
• Organise and file all source documents systematically once data entry work is concluded.

Requirements & Qualifications

• Diploma or Certificate qualification in Business Administration, Information Technology, Statistics, Monitoring & Evaluation, or a related discipline.
• Demonstrated experience working in data entry, administrative support, or record management roles.
• Proficiency in Microsoft Excel, including formula use, data organisation and template creation.
• Competence with Microsoft Word for document preparation and editing.
• Strong numeracy skills and an established track record of accuracy when handling numerical and textual information.
• Solid grasp of data protection principles and a commitment to maintaining confidentiality in all circumstances.
• Ability to take written and verbal instructions, ask clarifying questions when needed, and communicate findings to non-technical staff.
• Excellent organisational ability and time management skills to meet submission deadlines consistently.

What to Expect

• Work is assigned on a need-basis throughout the year, with tasks typically arising monthly depending on programme activities and compliance schedules.
• You will report directly to the Monitoring and Compliance Officer and the MERL Coordinator, who will provide guidance on data standards and timelines.
• All staff must sign the Aga Khan Foundation’s Safeguarding Statement of Commitment and adhere to the organisation’s Code of Conduct and ethical research standards.
• This Data Entry Clerks at Aga Khan Foundation position in Nairobi is open to qualified candidates. Click Apply below to submit your application.

Method of Application

Application Instructions
Interested candidates should submit the following:

• Updated CV.
• Brief cover letter highlighting relevant experience as well as current location.
• Copies of academic certificates. Transcripts are not accepted.
• Valid certificate of good conduct.
• Reference letters from previous engagements held.
• Contact details of three referees.

Submit applications to [email protected] by 15th July 2026 with the subject line: Data Clerk Application