Administrative Secretary at University of Eastern Africa, Baraton

Administrative Secretary at University of Eastern Africa, Baraton – University of Eastern Africa, Baraton Kenya Job Details

About the Role

The Administrative Secretary at University of Eastern Africa, Baraton is a full-time position based in Kenya. This role sits at the heart of office operations, supporting senior management and ensuring that administrative functions run smoothly across the institution. You’ll be responsible for handling correspondence, maintaining records, coordinating schedules, and managing the flow of information between leadership, staff, students, and external stakeholders.

University of Eastern Africa, Baraton is a recognised higher education institution in Kenya. This Government position offers the opportunity to work in an academic environment where your organisational skills and attention to detail directly enable institutional effectiveness and service delivery.

Key Responsibilities

• Execute typing, data entry, and information processing tasks to produce office documents that support decision-making and streamline daily operations
• Organise and safeguard office records and confidential information, ensuring secure storage and quick retrieval when needed
• Handle incoming emails, respond to administrative queries, and communicate operational matters on behalf of your supervisor to employees, students, and other stakeholders
• Work alongside your supervisor to implement and coordinate administrative initiatives, office procedures, and delivery of services
• Provide courteous, professional support to students, staff, and external visitors who approach the office
• Draft reports, compile committee minutes, and prepare official documents to professional standards
• Manage your supervisor’s calendar, book appointments, and send timely notifications about upcoming commitments and events
• Oversee day-to-day office services and operational workflows to maximise efficiency and consistency

Requirements & Qualifications

• Bachelor’s Degree in Office Administration, Office Management, English, Communication, or an equivalent qualification from a recognised university, with at least Second Class Upper Division or equivalent
• Minimum of 3 years of practical experience in administrative and secretarial work, including office management, records management, report writing, correspondence, and scheduling
• KCSE qualification with at least C+ grade or equivalent
• Typing speed of at least 50 words per minute
• Competence in shorthand writing
• Proficiency in Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, Microsoft Outlook, and internet applications
• Professional secretarial qualifications such as CPS (K) Final or recognised secretarial certificates are advantageous

What to Expect

• You will work in an established higher education setting with structured administrative processes and support systems
• The role requires strong organisational abilities, discretion when handling sensitive information, and the capacity to juggle multiple tasks simultaneously
• You will interact regularly with diverse groups including senior staff, students, and external partners, requiring professional communication and interpersonal skills
• The Administrative Secretary at University of Eastern Africa, Baraton position in Kenya is open to qualified candidates. Click Apply below to submit your application.

Method of Application

Application Instructions: Please submit your application as one merged PDF document including:

• Cover letter
• Curriculum Vitae indicating telephone number, e-mail address, and salary expectation
• Academic certificates
• Academic transcripts
• Testimonials
• Copy of the National ID
• Letters of recommendation from three professional referees, including a letter from the church pastor and their contact information

Applications should be addressed to:

The Director of Human Resource Administration
University of Eastern Africa, Baraton (UEAB)
P.O. Box 2500 – 30100
Eldoret, Kenya

Applications may be submitted physically or via email to: [email protected] and copied to: [email protected]

All applications should reach the office on or before Monday, June 08 2026 at 5:00pm.