Administrative Assistant at Tatu Girls School

Administrative Assistant at Tatu Girls School – Nova Pioneer Kenya Job Details

ABOUT THE ROLE

The role you play with your Line Manager will include the responsibilities below;

• Live the Nova Culture
• Perform a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations at the school.
• Make and receive phone calls on the school’s telephone lines
• Facilitate the Public Relations function of the front office including communication (school emails and classdojo).
• Prepare the school newsletter as guided.
• Prepare documents for internal display on pin-boards or notice boards
• Respond to routine correspondences and send out scheduled communications
• Manage the stores of learning/teaching materials.
• Any other duties as assigned by your manager.

The role you play with the School Principal will include the responsibilities below;

• Schedule meetings for The Principal in line with the diary as requested.
• Prepare documents ahead of internal meetings as directed by the Principal (photocopying, binding, filing etc.)
• Attend Parent Teacher Association meetings and take minutes on behalf of the School Principal.
• Keep custody of the pupils’ attendance registers and any confidential documents on behalf of the Principal by regularly updating Edadmin.
• Any other duties as assigned by the School Leader from time to time.

ABOUT THE ROLE

Skills and Qualifications required:

• You have a Bachelor’s degree/ Diploma in Office Administration and possess HR knowledge and skills, Operations management is desired but not required.
• You have 2-3 years in Front Office Management, preferably of an established startup, large company or a school
• You are experienced or open to learning the Google software suite (Google Calendar, Docs, Sheets, G Mail, etc.) as well as Microsoft Office (Word, Excel, Powerpoint)
• You are experienced and proficient in MS Suite with strong writing skills (for office communication) and are skilled in making posters and certificates
• You have excellent organizational, planning and time management skills – you are able to handle many moving parts while maintaining high standards of excellence
• You demonstrate capacity to analyze complex situations and solve problems
• You are a great communicator. You are able to provide a clear and effective written and verbal communication to the leaders and school team.