Position: Administrative Support
Are you eager to be a part of our team? As an Administrative Support member, you’ll be taking instructions from one or more senior managers within a functional team, operating in an environment with low complexity. Depending on the team you support, you may require a certain level of specialization, such as legal or risk expertise.
Your main role will involve providing general administrative and secretarial support to one or more senior managers within a functional team. This support is vital for specific projects, as well as for coordinating and implementing office procedures. Some of your key responsibilities will include:
- Offering administrative and clerical support to ease the workload of department managers or staff, which includes handling administrative tasks like message coordination, appointment scheduling, managing office supplies, and mail.
- Conducting research, compiling information, and proofreading word processing assignments.
- Operating office equipment with automation features.
- Possibly being assigned to various functional areas within the company.
Working at NTT:
Key Roles and Responsibilities:
- Managing and coordinating electronic diaries, scheduling commitments, and optimizing manager’s time efficiency. This may also involve handling travel arrangements for both domestic and international trips.
- Recording, producing, and distributing minutes of management meetings and ensuring that outstanding items are followed up on.
- Preparing meeting agendas and organizing meeting logistics and facilities as needed.
- Drafting letters, correspondence, and reports, and ensuring distribution to the relevant internal stakeholders.
- Managing both physical and electronic files and records and maintaining an effective filing system.
- Ensuring smooth information flow to internal and external stakeholders.
- Monitoring and maintaining office supply inventory and procuring additional supplies when necessary.
- Preparing, completing, and distributing relevant management reports.
- Creating presentations, spreadsheets, and databases as required.
- Processing incoming and outgoing mail and facsimiles, sorting, and distributing them to the relevant individuals.
- Answering and screening telephone calls, addressing queries, and escalating complex issues to the appropriate individuals.
Knowledge, Skills, and Attributes:
- Strong verbal and written communication skills.
- Effective interpersonal skills.
- Ability to thrive under pressure and maintain exceptional organizational skills.
- Demonstrated positive attitude.
- Keen attention to detail.
- Integrity is a key value.
Academic Qualifications and Certifications:
- High School Certification
- Entry-level working experience.
- Demonstrable work experience in a related environment.
What Makes You a Great Fit for the Role:
- You possess a substantial understanding of the job and can use your skills and knowledge to complete a wide range of tasks.
- You are capable of handling moderately difficult work and can exercise judgment to solve issues or make recommendations.
- You don’t require constant daily instructions and can work independently with only general guidance on new tasks.
- You typically have a demonstrable level of related experience.
To apply for this job please visit careers.services.global.ntt.