Administration Assistant at NTT Ltd

Position: Administrative Support

Are you eager to be a part of our team? As an Administrative Support member, you’ll be taking instructions from one or more senior managers within a functional team, operating in an environment with low complexity. Depending on the team you support, you may require a certain level of specialization, such as legal or risk expertise.

Primary Responsibilities:

Your main role will involve providing general administrative and secretarial support to one or more senior managers within a functional team. This support is vital for specific projects, as well as for coordinating and implementing office procedures. Some of your key responsibilities will include:

• Offering administrative and clerical support to ease the workload of department managers or staff, which includes handling administrative tasks like message coordination, appointment scheduling, managing office supplies, and mail.
• Conducting research, compiling information, and proofreading word processing assignments.
• Operating office equipment with automation features.
• Possibly being assigned to various functional areas within the company.

Working at NTT:

Key Roles and Responsibilities:

• Managing and coordinating electronic diaries, scheduling commitments, and optimizing manager’s time efficiency. This may also involve handling travel arrangements for both domestic and international trips.
• Recording, producing, and distributing minutes of management meetings and ensuring that outstanding items are followed up on.
• Preparing meeting agendas and organizing meeting logistics and facilities as needed.
• Drafting letters, correspondence, and reports, and ensuring distribution to the relevant internal stakeholders.
• Managing both physical and electronic files and records and maintaining an effective filing system.
• Ensuring smooth information flow to internal and external stakeholders.
• Monitoring and maintaining office supply inventory and procuring additional supplies when necessary.
• Preparing, completing, and distributing relevant management reports.
• Creating presentations, spreadsheets, and databases as required.
• Processing incoming and outgoing mail and facsimiles, sorting, and distributing them to the relevant individuals.
• Answering and screening telephone calls, addressing queries, and escalating complex issues to the appropriate individuals.

Knowledge, Skills, and Attributes:

• Strong verbal and written communication skills.
• Effective interpersonal skills.
• Ability to thrive under pressure and maintain exceptional organizational skills.
• Demonstrated positive attitude.
• Keen attention to detail.
• Integrity is a key value.

Academic Qualifications and Certifications:

• High School Certification

Required Experience:

• Entry-level working experience.
• Demonstrable work experience in a related environment.

What Makes You a Great Fit for the Role:

• You possess a substantial understanding of the job and can use your skills and knowledge to complete a wide range of tasks.
• You are capable of handling moderately difficult work and can exercise judgment to solve issues or make recommendations.
• You don’t require constant daily instructions and can work independently with only general guidance on new tasks.
• You typically have a demonstrable level of related experience.