
Absa Bank Limited
Fund Accounting – 50%
- Perform accounting function for client entities, paying particular attention to agreements, contracts and other documents signed by an entity.
- Assist in liaising with the appointed auditors to complete the audit of financial statements and statutory returns.
- Prepare and submit all statutory returns as and when they fall due (quarterly computations & filing; upload returns on Finance portal and arrange for electronic filing
- Quarterly filing of corporate & tax filing etc.
- Filing within prescribed deadline: File audited financial statements & financial summaries with Regulators where applicable.
- Provide assistance to other members of the Team.
- Fund Administration duties including but not limited to corporate functions, the preparation of meetings, drafting of minutes/resolutions, instructing payments, undertaking regulators periodic risk reviews.
- Ensure all transactions pertaining to the management of the clients’ affairs are executed timely and efficiently.
- Conduct closings for closed-end funds / admittance of investors and undertaking customer due diligence
- Provide fund Administration services advisory
- Review and approve all the below listed:
- Funds’ set-up and maintenance thereof
- set-up of compliance rules
- Funds’ assets take-on and take-out
- Funds’ closure
- creation and redemption (and proceeds’ payments thereof) of unit trusts’ units
- securities’ set-up and maintenance thereof
- creation of purchases and sale of investments
- securities impairments subject to other authorizations
- securities settlements
- securities and asset and Funds’ valuations, pricing and price-outs
- reconciliations relating to fund administration services
- corporate actions set-ups and maintenance
- interest runs and adjustments
- tax runs in fund administration system
- Funds’ trail balance runs
- re-pricings and backdates, where applicable
- Fund adjustments and write-offs periods and period re-opening or closures
- Funds distributions (payouts and re-investments)
- prepared reports including clients and regulatory reports
Transaction Processing – 30%
- Prepare Board packs including arranging and attending Board meetings when required (preparation of minutes and follow up on matters arising)
- Prepare / process and review monthly and ad-hoc payment instructions both manually and on internet banking.
- Co-ordinate and resolve all fund-related issues
- Attend to client queries in a timely manner with a high service standard ensuring ownership through to completion.
- Provide a high standard of customer service to clients
- Proactively resolve clients’ issues and escalating as required
- Ensuring that the required information is uploaded and updated on the relevant internal systems in place
- Dealing with enquiries by email and by telephone, supplying information relating to funds’ portfolios
- Processing payment instructions
- Ensure compliance with anti-money laundering procedures
- Ensure compliance with internal systems, procedures and processes
- Any other duties that may from time to time be required which are appropriate to the role and business requirements.
People Management – 10%
- Team Leadership: Lead and mentor the fund administration team, ensuring adequate training and development of staff.
- Performance Management: Conduct performance reviews and set clear objectives for team members.
- Process Improvement: Implement best practices in fund operations and continuously seek process improvements to enhance efficiency and accuracy.
Risk Management – 10%
- Risk Control: Identify and mitigate risks associated with fund operations, ensuring robust internal controls are in place.
- Exception Reporting: Investigate and resolve exceptions or discrepancies in fund transactions, working closely with other departments such as IT, risk, and finance.
Qualifications
- Bachelor’s Degree & Professional certifications
Knowledge, Skills & Experience
- A good appreciation of the overall Asset management and how they impact on the overall business.
- A good knowledge of the banks operating systems, processes, and procedures
- A detailed understanding of Operational risk issues and Policies on Operational risk and information security
- A good knowledge of Absa Kenya products, service standards and customer requirements
- Good Understanding of Asset management
- Good Knowledge of Customer service
- Leadership Capabilities
Education
National Diplomas and Advanced Certificates: Financial Sciences (Required)
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