Accounts Assistant I at Bioversity International

Key Responsibilities 

• Support in the registration of NBO transactions.
• Support in payment processing ensuring all payments are adequately supported, authorized, and registered into the system on a timely basis.
• Support in timely reconciliation of month end cash and bank balances between cashbooks/petty cash and banks statements.
• Assist in processing travel advance requests vouchers and legalizations from staff on completion of activities and any necessary communications/follow up required to close staff accounts.
• Support in the management and reconciliation of supplier accounts.
• Support in the management of mileage recovery journals.
• Assist during month end processes as may be assigned.
• Support Treasury unit as may be assigned.
• Filing management, document consolidation and scanning, printing & filing of documents in the digital archiving platform and Storeroom as appropriate.
• Assist in the management of the digital archiving platform and maintaining month end reconciliation of documents uploaded versus actual transactions for the month.
• Provide support in both external and internal audit processes.
• Complete and update weekly tracker/control files and follow up as necessary.
• Any other tasks as may be assigned.

Requirements

Qualifications and requirements 

• Bachelor’s degree in economics, accounting, finance and related fields.
• At least two (2) years of relevant work experience in finance units in process-oriented /  transactional activities preferably gained in an international organization.
• Proficiency in relevant software packages (Microsoft Office Suite).
• Knowledge of or experience with financial management software.
• Full professional proficiency of the English language, both written and spoken
• Solid interpersonal, communications and teamwork skills; courtesy and tact, and the ability to establish and maintain effective working relationships with people of different cultural and national backgrounds.
• Well-developed skills in personal organization, filing and priority setting, problem solving and accuracy.
• Strong client orientation and service approach
• Sound judgment and initiative; ability to work independently within the assigned area
• Working knowledge of other languages.