Procurement Specialist – Drive at ZEP-RE Insurance

Responsibilities & Accountabilities:

• In charge of the overall performance of the project’s procurement section.
• Carry out procurement processes in line with the laid down policies as well as World Bank regulations and the laws of the land and be a lead custodian of these policies and regulations.
• Prepare formal invitations for bids and requests for quotations, including required special terms and conditions, performance, and technical criteria.
• Routinely sensitize the project staff on procurement processes.
• Sit in procurement review committee meetings and take minutes of the deliberations.
• Following and enforcing the company’s procurement policies and procedures
• Conduct routine vendor circularization and accounts reconciliations.
• Participates in developing, facilitating, implementing, monitoring, and reviewing the project’s procurement plans.
• Ensure that all the vendors that do business with the project are properly registered and are subjected to proper due diligence processes including Bridger checks.
• Identify opportunities and implement actions aimed at achieving efficiencies and value maximization in procurement processes.
• Advise/update the procurement review committee on emerging issues/trends on procurement.
• Receiving and compiling approved requisitions from user departments to facilitate commencement of the procurement process.
• Ensure that invoices are properly supported before any payment consideration.
• Preparing purchase orders and expediting the delivery of goods/services.
• Receiving and processing suppliers’ invoices for payment.

Requirements

Minimum Qualifications and Experience Requirements

• Bachelor’s degree in Procurement/Supply Chain Management or any other relevant, related, and equivalent qualification from a recognized Institution.
• Five (5) years of experience as a Procurement Specialist or in a similar position.
• Proficiency in Microsoft Office and purchasing software.
• Hands on experience with ERPs with embedded procurement module
• Strong communication and negotiation skills.
• Good analytical and strategic thinking skills.
• Supervisory and management experience.
• High regard for confidentiality and integrity.
• Ability to work efficiently in a strict deadline-driven environment
• Preferred – Experience in WB or other development partners procurement and finance experience