Procurement Officer at Q-Sourcing Servtec Group

The Procurement Officer is responsible for sourcing equipment, goods and services and managing vendors. The successful candidate will be able to perform operational procurement activities across multiple categories of spend, search for better deals and find more profitable suppliers.

ESSENTIAL DUTIES:

• Track and reports key functional metrics to reduce expenses and improve effectiveness
• Assist in crafting negotiation strategies and close deals with optimal terms.
• Partners with stakeholders to ensure clear requirements documentation.
• Forecast price and market trends to identify changes of balance in buyer-supplier power
• Performs cost and scenario analysis, and benchmarking.
• Assesses, manages and mitigates risks
• Seeks and partners with reliable vendors and suppliers.
• Determines quantity and timing of deliveries.
• Monitors and forecasts upcoming levels of demand
• Responds to inquiries of staff and administration regarding purchasing procedures for the purpose of providing information, direction and/or referral for addressing inquiry.
• Reviews documents and data (e.g. incoming requisitions, past purchases, reconciliations, PO’s, inventories, etc.) for the purpose of ensuring completeness and accuracy of purchasing process.
• Processes supplier’s invoices for payment, matching POs against invoices and Goods receipt notes.
• Reconciliation of open PO’s for the month
• Facilitating of month end reports in Oracle
•  Assisting with drafting of Procurement minutes after tender review meeting

GENERAL RESPONSIBILITIES:

• The employee shall comply with the provisions of health, safety and environment legislation in Kenya, and shall also comply with our client’s policies and procedures including occupational health and safety and wellness policies, and any modifications to any policy that may be introduced from time to time.
• All employees must live our client’s Core Principles and work proactively in a customer-related way in accordance with adopted procedures and best practice.
• To work co-operatively with colleagues and external stakeholders to promote our client’s overall business objectives.
• To ensure that confidentiality is respected and maintained at all times.
• To perform any other duty as directed by line management.

QUALIFICATIONS:

• Ability to develop good relationships with vendors, staff, and customers
• Ability to exercise sound judgment and work under the highest level of ethical standards per our client’s Code of Conduct and strict adherence to the Anti-Bribery Policy
• Ability to work with functional groups and different level of employees throughout our client’s organization to effectively and professionally achieve business results
• Strong follow-up skills; ability to organize applicable department timelines and follow up with internal and external customer needs as needed
• Strong written and oral communication skills, including the ability to present ideas and suggestions clearly and effectively
• Strong organizational skills; ability to accomplish multiple tasks within the agreed upon timeframes through effective prioritization of duties and functions in a fast-paced environment
• Strong track record of building and maintaining solid relationships with both internal and external customers and vendors
• Self-motivated, able to work both independently to complete tasks and respond to department requests as well as collaborating with others to utilize resources and knowledge in identifying high quality solutions
• Strong IT skills in Excel, MS Word, as well as internet search skills
• Ability to work independently and exercise discretion and independent judgment.
• Exceptional time management and organizational skills required and an ability to complete tasks in a timely and efficient manner, both independently and collaboratively

EDUCATIONS AND EXPERIENCE:

• Five (5) years relevant working experience
• Bachelor’s Degree in procurement or related field
• Diploma level qualification from Chartered Institute of Purchasing & Supply (CIPS) will be an added advantage