HR Assistant at United Nations Office at Nairobi (UNON)

Responsibilities

• Within delegated authority, the incumbent will report to a Cluster Lead or Section Chief and will perform the following duties:
• Manages the onboarding process for selected candidates, including the preparation and issuance of Letters of Appointment, processing personnel actions (PA), and delivering orientation sessions. Monitors contract expiration dates, processes contract extension requests, and conducts eligibility reviews for staff contract conversions.
• Processes temporary and permanent staff movements and related administrative actions including those related to inter-agency agreements.
• Advises staff on staff benefits and entitlements and processes them in the Enterprise Resource Planning (ERP) system.
• Processes off-boarding and related separation personnel actions.
• Reviews and prepares submission of documentation to the Pension Fund relating to enrolment and award for disability benefit.
• Maintains family status of staff members and administers respective dependency entitlements.
• Reviews and approves time and attendance requests (i.e., parental leave, certifies sick leave, special leave without pay (SLWOP); Rest and Recuperation (R&R), etc.
• Monitors implementation and compliance with existing regulations through review of personnel actions processed in ERP and monitors Enterprise Core Component (ECC) reports and staffing tables for a variety of human resources activities.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Ensures that requirements and background information used for data analysis are documented. • Performs other relevant duties as required.

Education

• Completion of High school diploma or equivalent, is required.
• Additional certification or training on human resources, administration, audit, finance, management and/or event organization or a similar area, is highly desirable.
• Supplemental training and certification in Enterprise Resource Planning (ERP) systems is desirable.

Work Experience

• A minimum of seven (7) years of progressively responsible experience in human resources management, administrative services or related area is required.
• The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first level University degree.
• Experience in the application of human resources rules and regulations in the area of staff administration of entitlements and benefits is required.
• Experience in administering a broad range of personnel actions, entitlements and benefits using Enterprise Resource Planning (ERP) systems is desirable.
• Work experience of one (1) year or more in data analytics or related area is desirable.