Admin Assistant at Population Services International

Admin Assistant at Population Services International – Population Services International Kenya Job Details

Your contributions 

• Provides routine administrative support for daily operations, project management, and general functioning of assigned portfolio. 40% of Time
• Provides basic financial management support, including assisting with basic team budget management, procurement and payment of consultants, vendors, subrecipients and other services, and management and reconciliation of purchasing card. 30% of Time
• Provides support for knowledge management activities, including the design of tools and systems for knowledge management and information tracking, creation and maintenance of internal filing systems, maintenance of online communications site(s), and development of communications materials. 30% of Time
• Time percentages listed above are not exact. They are estimates and may change. This is also not an exhaustive list of all tasks that an incumbent is expected to perform but is instead a summary of the primary responsibilities and requirements of the job. The incumbent may be asked to perform duties not included above. PSI reserves the right to revise job profiles at any time based on changes to the required job responsibilities.

What are we looking for? 

• Associate’s degree (or international equivalent) in a related field
• Bachelor’s Degree (or international equivalent) in a related field preferred
• 3 years of work experience preferred
• Strong written and verbal communication skills.
• Strong computer skills in MS Office applications.
• Excellent organizational and administrative skills with special attention to detail and timeliness.
• Relevant language skills per country and program portfolio.
• Demonstrated ability to work in a multi-cultural environment.

 The candidate we hire will embody PSI’s corporate values: 

• Measurement: You use hard evidence to make decisions and guide your work. You set clear goalposts in advance and explain clearly if you need to move them.
• Pragmatism: You’ll strive to deliver the best possible result with the resources available. You won’t be paralyzed by a need to make things perfect.
• Honesty: You own your mistakes and are open about your shortcomings – it’s the only way you’ll learn and improve.
• Collaboration: You’ll quickly establish a mental map of whom you can rely on for what, on your team, at headquarters, and in our country offices – if you try to do it all yourself, you won’t succeed.
• Trust: You accept limits to your sphere of control and give colleagues the benefit of the doubt.
• Commitment:  You are in it for the long-haul and want to grow with the organization, just like PSI serves its consumers and partners with host-country governments through thick and thin.