Invoicing Clerk Road at Brites Management

Duties and Responsibilities

• Invoice Processing: Generate and process invoices accurately and timely using accounting software or invoicing systems. Verify billing information, including pricing, quantities, and payment terms, to ensure accuracy.
• Billing Coordination: Coordinate with internal departments, such as sales, customer service, and operations, to gather information needed for invoicing. Ensure that all billable items and services are included on invoices.
• Customer Communication: Communicate with customers regarding invoice inquiries, discrepancies, and payment reminders. Provide excellent customer service and respond to customer inquiries promptly and professionally.
• Accounts Receivable Management: Monitor accounts receivable aging reports and follow up on overdue invoices. Identify and resolve billing issues and discrepancies to expedite payment processing.
• Record-Keeping: Maintain organized and accurate records of invoices, payments, and customer communications. Update billing information and customer accounts in the accounting system as needed.
• Reporting: Prepare and distribute regular reports on billing and accounts receivable activities, including aging analysis, collection status, and invoice reconciliation. Provide insights and recommendations to management on improving invoicing processes.
• Compliance: Ensure compliance with company policies, accounting standards, and regulatory requirements related to invoicing and accounts receivable. Follow internal controls and procedures to safeguard financial transactions.

Key Requirements Skills, experience and qualification

• Proven experience as an Invoicing Clerk, Billing Clerk, or in a similar role.
• Must be familiar with Invoicing, Etims invoices and payroll preparation
• Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Excel.
• Strong numerical skills and attention to detail, with the ability to perform accurate calculations and data entry.
• Excellent communication and interpersonal skills, with the ability to interact professionally with customers and colleagues.
• Ability to prioritize tasks, meet deadlines, and work efficiently in a fast-paced environment.
• Knowledge of invoicing processes, accounts receivable management, and billing best practices.