Office Administrator at Nursing Council of Kenya (NCK)

Office Administrator at Nursing Council of Kenya (NCK) – Nursing Council of Kenya (NCK) Kenya Job Details

About the Role

The Office Administrator will provide comprehensive administrative and executive support to the Nursing Council of Kenya management team. This is a full-time position requiring strong organizational skills and professional expertise in office management.

Administrative Coordination

• Provide executive and administrative support to Management
• Coordinate meetings, workshops, conferences, and official events
• Manage executive schedules, appointments, and travel arrangements
• Prepare meeting agendas, documentation, and minutes
• Follow up implementation of meeting resolutions and action points

Records and Correspondence Management

• Manage incoming and outgoing correspondence
• Maintain filing systems and electronic records
• Ensure proper custody of organizational records and confidential information
• Maintain document tracking and retrieval systems
• Support records retention and archiving processes

Customer Service and Stakeholder Support

• Receive visitors and respond to inquiries
• Coordinate stakeholder communication and appointments
• Provide customer service support and information to stakeholders
• Maintain professional relationships with clients, suppliers, and partners

Office Operations

• Coordinate office supplies and inventory management
• Monitor office equipment and maintenance requirements
• Support procurement and logistics processes
• Manage petty cash records and administrative expenditures where applicable
• Ensure efficient office operations and administrative support services

Reporting and Compliance

• Prepare administrative reports and records
• Support implementation of quality management systems
• Participate in audits and implementation of audit recommendations
• Maintain compliance with administrative procedures and organizational policies
• Perform any other duties assigned by the supervisor

Required Qualifications

• Bachelor’s Degree in Business Administration, Public Administration, Management, Social Sciences, or a related field plus a Diploma in Secretarial Studies
• Minimum four (4) years relevant experience in office administration, executive support, records management, or administrative services
• Office administration and executive support skills
• Records and document management skills
• Communication and interpersonal skills
• Organizational and time management skills
• Customer service and stakeholder management skills
• Integrity, confidentiality and professionalism

Added Advantages

• ICT proficiency
• Event coordination and report writing skills

Application Instructions

Interested and qualified persons should submit a detailed application through the Council email: [email protected]. Applications must be received by close of business (5:00 PM) on Monday, August 10, 2026. Submit applications as one PDF document. For more details, visit www.nckenya.com