Project Assistant-Dadaab at Save the Children

Project Assistant-Dadaab at Save the Children – Save the Children Kenya Job Details

About the Role

Save the Children is recruiting for a Project Assistant-Dadaab position based in Nairobi. This is a full-time role focused on implementing the REAP project activities within Dadaab refugee camps. The Project Assistant-Dadaab will oversee programme quality delivery, maintain professional standards across all project implementation, and manage critical documentation including beneficiary records, project files, and transaction documents. Save the Children has operated in Kenya since the 1950s, delivering child protection, education, health, nutrition, and WASH programmes across multiple regions including refugee camps. The organisation currently employs around 230 staff and maintains an annual operating budget of approximately USD 20 million.

Reporting to the Project Coordinator, the Project Assistant-Dadaab will supervise refugee incentive teachers and head teachers while ensuring all project reports reach relevant internal departments on time. This NGO job in Nairobi requires someone who can balance field implementation with administrative accuracy, working across multiple sites within the Dadaab camps to monitor quality and drive results.

Key Responsibilities

• Plan and execute project activities including purchase requisitions, beneficiary selection, and comprehensive record-keeping across all implementation sites.
• Support monitoring and identification of beneficiaries in project areas, ensuring accuracy and completeness of beneficiary lists and documentation.
• Verify that all project activities align with approved work plans and involve relevant partners and stakeholders at community and organisational levels.
• Implement the school-based teacher training programme effectively, working with teachers training institutions to strengthen delivery methods.
• Coordinate distribution of textbooks and instructional materials to target schools, tracking allocation and use of resources.
• Conduct regular data collection using established monitoring tools to track project performance indicators, measure impact, and generate donor reports; recommend improvements to data collection instruments.
• Collect and document good practices and lessons learned, sharing findings with the MEAL team and education team for wider replication and dissemination.
• Travel to all project sites regularly to conduct quality monitoring alongside the project team, identifying implementation gaps and recommending corrective actions.
• Collate field-based monitoring data and provide it regularly to the Education Coordinator and MEAL Team for reporting and programme decision-making.
• Support the Education Coordinator in preparing periodic progress reports for internal and external stakeholders within agreed timelines.
• Coordinate with other departments to ensure operational systems—including logistics, procurement, security, and administration—are in place to support field activities.
• Represent Save the Children in inter-agency coordination meetings when the Education Coordinator is unavailable.

Requirements & Qualifications

• Demonstrated ability to hold yourself accountable for decisions, efficient resource management, and alignment with organisational values.
• Proven capacity to manage teams and partners, holding them responsible for delivering results while providing development support and appropriate feedback.
• Experience setting ambitious, measurable goals and taking responsibility for personal and professional development.
• Strong collaborative skills, with ability to build and maintain effective relationships with local authorities, implementing partners, school management, communities, and ministry officials.
• Willingness to develop and implement creative solutions while taking disciplined risks in problem-solving.
• Demonstrated integrity with a commitment to honesty, openness, and transparency in all dealings.
• Ability to work effectively in refugee camp settings with attention to safety and security protocols.
• Proficiency in data collection, monitoring, and report writing for donor and internal reporting requirements.

What to Expect

• You will work directly within Dadaab refugee camps, travelling regularly across multiple project sites to ensure quality implementation and monitor progress.
• This position requires close collaboration with teachers, school committees, community members, and partner organisations, necessitating strong interpersonal and coordination skills.
• The role involves managing detailed records and reports, with deadlines tied to donor cycles and internal reporting schedules; attention to accuracy and timeliness is essential.
• This Project Assistant-Dadaab at Save the Children position in Nairobi is open to qualified candidates on a rolling basis. Click Apply below to submit your application.