Administrative Assistant Job (50K)

Administrative Assistant Job (50K) – Corporate Staffing Kenya Job Details

About the Role

Corporate Staffing is recruiting an Administrative Assistant Job (50K) for a leading international construction company expanding its operations in Nairobi. This is a full-time position based in Nairobi, working across office administration, logistics coordination, facilities management, and employee support services. The role reports directly to management and requires someone who can manage multiple priorities in a multicultural environment while maintaining high operational standards.

The successful candidate will oversee day-to-day administrative operations for the Kenya office, handling everything from workspace planning and vendor negotiations to staff welfare and asset management. You’ll work independently on policy implementation, budget monitoring, and stakeholder coordination while supporting visiting executives and project teams. This Administrative Assistant Job (50K) position is ideal for a detail-oriented professional with experience in office administration within construction, engineering, or multinational settings.

Key Responsibilities

• Manage day-to-day administrative operations for the Kenya office, including policy development, procedure implementation, and workflow improvements aligned with local regulations and company standards.
• Support office establishment and expansion activities, including location selection, vendor negotiations, contract administration, and workspace planning.
• Coordinate accommodation, travel arrangements, visa applications, work permits, and ticketing for employees.
• Arrange logistics and administrative support for visiting executives, clients, and project stakeholders.
• Prepare, monitor, and control administrative budgets; review and coordinate procurement requests for office supplies and equipment.
• Manage company assets including equipment, furniture, vehicles, and accommodation facilities; maintain accurate records and ensure proper maintenance.
• Oversee staff welfare programmes including accommodation, medical support, meals, and transportation arrangements.
• Process staff travel reimbursements, coordinate vehicle scheduling and servicing, and monitor fuel usage and policy compliance.
• Maintain relationships with service providers, landlords, suppliers, and government agencies; assist in organizing corporate events, management meetings, and staff engagement activities.
• Ensure compliance with Kenyan laws and company administrative requirements.

Requirements & Qualifications

• Bachelor’s degree in Business Administration, Public Administration, Human Resource Management, or related field.
• Minimum 3 years of experience in office administration, facilities management, or administrative operations.
• Experience working in construction, engineering, or multinational environments is an advantage.
• Strong understanding of Kenyan laws, regulations, and administrative procedures.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Demonstrated experience managing budgets, assets, logistics, and office operations.
• Ability to travel when required for business purposes.
• Fluency in spoken Chinese is advantageous; candidates with basic daily oral Chinese communication skills are prioritized.

What to Expect

• A structured role with clear accountability for office operations, budget control, and stakeholder management in a construction sector environment.
• Exposure to multicultural teams and international business practices, with opportunities to develop expertise in administrative systems and facilities management.
• This Administrative Assistant Job (50K) position in Nairobi is open to qualified candidates. Click Apply below to submit your application.

Method of Application

If you are up to the challenge and possess the necessary qualifications and experience, please send your CV only quoting the job title on the email subject (Administrative Assistant) to [email protected].

NB: Only shortlisted candidates will be contacted. If you do not receive any communication from us within two weeks of your application, kindly consider your application unsuccessful. We appreciate your interest and thank you for applying.