Front Office Secretary at Savanna Flowers

• We are seeking a highly organized and professional Front Office Secretary to manage our reception area and perform a variety of administrative and clerical tasks. The ideal candidate will be the first point of contact for our company, providing excellent customer service while ensuring smooth office operations.

Job Profile

• Ensuring that the reception area is well maintained as this creates the first impression of the firm to incoming guests,
• Answer, screen, and forward incoming phone calls,
• Manage incoming and outgoing correspondence (emails, letters, packages),
• Attending to client queries, receiving internal & external customers and directing them,
• Maintain office filing systems, and provide basic administrative and clerical support,
• Schedule appointments, travel and hotel bookings and manage the company directory,
• Assist in clerical duties to staff not limited to scanning, copying, and printing, 8. Assist in printing production labels.

Minimum Requirements:

• At least a Diploma in business or relevant qualification from a recognized institution,
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Excellent communication and interpersonal skills
• Strong organizational and multitasking abilities
• Professional appearance and attitude
• Good planning and organizing skills
• Accuracy/ attention to details
• Person of high integrity and confidentiality
• Ability to work under pressure and meet deadlines.