Associate Accountants (4 Positions) at United States International University – USIU Africa

Job Purpose:

Reporting to Senior Accountant the holder of the position will deal with the following vital areas such as stock taking, asset verification and payment processing among others.

Financial Transactions & Ledger Management

• Process and post accurate general ledger entries, including journals and cash transactions, in the University ERP.
• Prepare and submit journal entries for review and approval in line with established authorization protocols.
• Draft payment vouchers and ensure completeness and accuracy prior to approval.
• Perform timely and accurate revenue recognition and posting to the relevant ledger accounts.

Student Accounts Management

• Maintain accurate and up-to-date student accounts, including billing, adjustments, and reconciliations.
• Facilitate financial clearance of students, including lifting financial holds where applicable.
• Process student refunds in a timely and compliant manner.
• Provide accurate account balances and issue official receipts to students.

Receivables & Debt Management

• Monitor and follow up on outstanding student debts through structured communication channels (calls, emails, SMS).
• Prepare detailed ageing reports on long-outstanding debts and recommend recovery actions.
• Analyze student account data, including compliance-related reporting (e.g., unclaimed financial assets).
• Develop and maintain tracking tools to enhance debt collection efficiency and reporting.

Cash Management & Banking Operations

• Receive, verify, and record revenue collections at cashier points.
• Prepare daily collection reports and post cash journals accurately.
• Ensure safe custody of cash and cheques and perform daily banking of collections.
• Prepare and submit daily banking reports for review by the Treasury function.

Reconciliations & Controls

• Prepare periodic reconciliations (e.g., general ledger, cash, and other control accounts) for review.
• Conduct stock takes (adhoc, monthly, and annual) and fixed asset verifications.
• Maintain proper documentation and audit trails for all financial transactions.

Records Management & Compliance

• Ensure proper filing, safekeeping, and retrieval of financial documents within the department.
• Maintain records related to financial operations, including backup and audit documentation.
• Support adherence to internal controls, policies, and regulatory requirements.

Customer Service & Stakeholder Support

• Work collaboratively with student accounts and other departments to ensure efficient service delivery.
• Provide timely and accurate financial information to students and internal stakeholders.

Educational/Professional Qualifications and Experience

• Bachelor’s degree in Accounting/Finance and CPA II/ ACCA II OR CPA-Finalist / ACCA Finalist.
• Proficiency in computer applications.
• I Year experience in busy Accounts/Finance department.
• Shown merit and ability as reflected in work performance and results.

Personal Attributes & Competencies

• Excellent communication skills.
• Excellent analytical skills with attention to details
• Cross-cultural interpersonal skills.
• Confidentiality and integrity.
• Team player with excellent interpersonal skills;
• Customer service and etiquette
• Proactive and with proven ability to take instructions and execute.
• Self motivated.
• Flexibility to adjust to dynamic work environment.