Virtual Administrative Assistant at Summit Recruitment and Search

• Our client, a leading IT and Cybersecurity consulting company in Texas, is seeking to recruit a highly motivated Virtual Administrative Assistant. The company supports Small to medium business by providing strategic IT services. The successful candidate will be responsible for the secretarial and administrative work on a one-to-one basis on a variety of tasks related to Managing the CEO’s working life and communication.  The ideal candidate should have at least 7 years’ experience.

Key Responsibilities

• Act as the CEO’s first point of contact with people inside & outside the organization.
• Manage the executive’s calendar, workflow, and service delivery charter timelines.
• Coordinate and prepare regular and special meetings of the board committees as requested.
• Demonstrate strong self-leadership and autonomy through high levels of planning, prioritization, organization and time management.
• Take accurate meeting minutes.
• Coordinate response to all email addressed to the CEO
• Management of the CEO’s calendar and appointments.
• Relay accurate and timely messages from telephone callers and answer queries where possible.
• Develop and carry out an efficient documentation and filing system
• Draft, type and dispatch CEO’s correspondence.
• Liaise with relevant individuals and external parties to arrange meetings, prepare agendas, and capture minutes.
• Maintain a comprehensive filling system.
• Coordinate senior management team travel.
• Tabulate and retrieve CEO’s office expenditures and claims.
• Arrange local transportation when necessary to further the work of the office of the CEO.
• Perform and coordinate all administrative activities for the senior management team.
• Undertake any other duties as instructed.
• Demonstrable ability to work in a fast-paced organization and interdependent effective delivery of results.
• Exceptional interpersonal and verbal communication skills and excellent phone skills are required.
• Capability to focus and take initiative to drive positive outcomes even when things are not clear by applying critical thinking and seeking timely guidance.
• High level of demonstrable planning, prioritization, and execution.

Qualifications

• Must have a bachelor’s degree international business relation or any related degree.
• Must have at least 7 years in a similar role.
• Must have excellent organization and planning skills.
• Must have discretion and confidentiality.
• Comfortable working in GMT-5 hours
• Strong computer skills
• Very strong proficiency in Microsoft Suite of Applications.
• Discretion and confidentiality