Virtual Administrative Assistant at Summit Recruitment and Search

  • Full Time
  • Nairobi

Summit Recruitment and Search

  • Our client, a leading IT and Cybersecurity consulting company in Texas, is seeking to recruit a highly motivated Virtual Administrative Assistant. The company supports Small to medium business by providing strategic IT services. The successful candidate will be responsible for the secretarial and administrative work on a one-to-one basis on a variety of tasks related to Managing the CEO’s working life and communication.  The ideal candidate should have at least 7 years’ experience.

Key Responsibilities

  • Act as the CEO’s first point of contact with people inside & outside the organization.
  • Manage the executive’s calendar, workflow, and service delivery charter timelines.
  • Coordinate and prepare regular and special meetings of the board committees as requested.
  • Demonstrate strong self-leadership and autonomy through high levels of planning, prioritization, organization and time management.
  • Take accurate meeting minutes.
  • Coordinate response to all email addressed to the CEO
  • Management of the CEO’s calendar and appointments.
  • Relay accurate and timely messages from telephone callers and answer queries where possible.
  • Develop and carry out an efficient documentation and filing system
  • Draft, type and dispatch CEO’s correspondence.
  • Liaise with relevant individuals and external parties to arrange meetings, prepare agendas, and capture minutes.
  • Maintain a comprehensive filling system.
  • Coordinate senior management team travel.
  • Tabulate and retrieve CEO’s office expenditures and claims.
  • Arrange local transportation when necessary to further the work of the office of the CEO.
  • Perform and coordinate all administrative activities for the senior management team.
  • Undertake any other duties as instructed.
  • Demonstrable ability to work in a fast-paced organization and interdependent effective delivery of results.
  • Exceptional interpersonal and verbal communication skills and excellent phone skills are required.
  • Capability to focus and take initiative to drive positive outcomes even when things are not clear by applying critical thinking and seeking timely guidance.
  • High level of demonstrable planning, prioritization, and execution.


  • Must have a bachelor’s degree international business relation or any related degree.
  • Must have at least 7 years in a similar role.
  • Must have excellent organization and planning skills.
  • Must have discretion and confidentiality.
  • Comfortable working in GMT-5 hours
  • Strong computer skills
  • Very strong proficiency in Microsoft Suite of Applications.
  • Discretion and confidentiality

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