Stores Supervisor at Kitengela International School

Job Summary

• The overall job purpose is to oversee daily store operations, including inventory management, staff supervision, and ensuring excellent customer service.

Duties and Responsibilities

• Monitor stock levels and maintain accurate records.
• Receive, inspect, and verify incoming goods.
• Organize and store items systematically for easy retrieval.
• Conduct regular stock counts and audits.
• Identify and address stock discrepancies or shortages.
• Ensure proper documentation for all stock movements.
• Liaise with procurement teams to order and replenish stock.
• Ensure timely receipt of goods and maintain supplier relationships.
• Ensure the store/warehouse is clean, organized, and secure.
• Optimize storage space for efficiency and safety.
• Ensure adherence to company policies and safety standards.
• Maintain proper records for inspections and audits.
• Supervise store staff and assign tasks.
• Train and guide team members on inventory processes.
• Prepare and submit inventory and stock movement reports.
• Provide data for budgeting and forecasting purposes.
• Implement measures to reduce damage, theft, and stock wastage.
• Monitor and investigate any discrepancies or security issues.
• Respond to internal or external requests for items.
• Ensure timely delivery of goods to other departments or clients.
• Maintain and oversee the condition of storage equipment and tools.
• Arrange for repairs or replacements as needed.

Qualifications

• Diploma or degree in Business Administration, Supply Chain Management, or a related field.
• Certification in inventory or store management is an added advantage.
• Minimum of 3 years’ experience in store supervision.
• Familiarity with inventory control and procurement processes.

Desired Competencies and Attributes

• Strong leadership and team management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in using inventory management software and MS Office.
• Strong organizational and multitasking skills.
• Customer-focused and results-driven.
• High level of integrity and attention to detail.
• Ability to handle pressure and solve problems effectively