Staff Accountant II, Travel & GL at IREX

Staff Accountant II, Travel & GL at IREX – Travel & GL at IREX Kenya Job Details

Your Background & Skills

• Bachelor’s degree in Accounting or relevant discipline with experience in non-profit and Federal grants financial management.
• 2-4 years of relevant experience.
• Knowledge of IREX or experience working in similar international non-profit organizations with revenue and assets of $100 million or higher.
• Working knowledge of A-133 audit requirements, 2CFR200, AIDAR and other USG regulations applicable to international development projects is strongly preferred
• Experience implementing USAID and State Department grants and contracts.
• Experience working with multi-lateral donors and private foundations.
• CPA Candidate preferred.
• Good oral and written communication skills.
• Strong attention to detail.
• Can work well under pressure.
• Excellent customer service skills.
• Strong critical thinking and problem-solving skills.

Your Daily Tasks

• Records all travel transactions.
• Maintains accurate record and reconciliation in accordance IREX’s procedures, policies, and regulations.
• Coordinates with counterparts and learns to maintain the travel accounts and enters the corresponding recurring journal entries in Costpoint as needed.
• Manages the IREX’s Business Travel Account (BTA) and any assigned travel card. Follows up with counterparts to timely reconcile the related accounts.
• Reviews and updating an orphaned transaction from the BTA import.
• Coordinates with the travel agency and program teams on any outstanding travel transactions to ensure the timely collection of funds.
• Coordinates with the Operations team on Virtual Cards processing for group travel.
• Books and records travel transactions using rewards or mileage systems.
• Reviews meals & incidental expenses (M&IE) advance requests and reconciliations via Concur.
• Responds to staff, travel agency and bank inquiries related to travel transactions.
• Provides training to staff about travel reconciliation and coding.
• Provides training on travel reconciliations in Concur system.
• Manages communication with travel company on issues of travel expense reconciliation.
• Maintains proper accounting department backup documentation and files.
• Recognizes potential internal control issues and communicate them to the accounting management team.
• Assists in updating the accounting manuals and instructions for program staff and accounting staff use.
• Challenges procedures used in the past and attempt to enhance internal controls.
• Recommends changes to IREX policies and procedures related to Travel and GL to be in compliance to relevant laws and regulations, and/or to streamline processes and strengthen internal controls.
• Assists IREX corporate credit card program and SAP Concur program.
• Takes the lead in travel credit card expense reconciliation and BTA reconciliation by coordinating with expense reports preparers and supervising Accounting interns to process the reports in Concur and Deltek Costpoint.
• Assists Senior Accountant in monthly financial reporting packages and Board Finance meeting briefing book.
• Assists in managing and coordinating monthly and quarterly funder financial reports review.
• Reviews coding and description of invoices processed in field offices and headquarters to ensure they are in compliance with IREX internal policies, procedures and best practices, as well as with funder requirements.
• Maintains proper accounting records and documentation.
• Assists in annual 990 Form preparation.
• Assists in annual financial audit.
• Works with Senior Accountant to guide and mentor accounting interns.
• Other duties as assigned.