Senior Executive Assistant at Christ Is the Answer Ministries

Description

CITAM seeks to recruit a born-again Christian who is experienced and self-motivated to fill the position of a Senior Executive Assistant, whose responsibility will be to offer administrative support in a well-organized and timely manner to ensure smooth running of the operations of the Presiding Bishop’s office.

The position reports to the Presiding Bishop.

Administrative support

• Organizing and scheduling leadership meetings and other activities that are directly guided from both the Presiding and Deputy Bishop’s office.
• Planning and organization of specific ministry-wide events both on-site and off-site.
• Management of the Presiding and Deputy Bishop’s office diaries.
• Coordination of Official travel and accommodations both locally and internationally.
• Preparation of relevant minutes, reports, presentations, briefs and other official documents for specific meetings and track action items.
• Offering secretarial duties to both the Presiding and Deputy Bishop’s office.
• Preparation & submission of annual Bishop’s office budget.
• Management of office petty cash & related expenses.

General Office Management

• General office management, specific problem solving, answering calls & emails, scheduling appointments and managing correspondence.
• First point of contact for Bishop’s office while directing visitors appropriately.
• Implementation of special projects for Bishop’s office as and when required ensuring deadlines are met and objectives are achieved.
• Management of respective office inventories.
• Collaboration with team members to ensure seamless communication and workflow to support various ministry programs and initiatives.
• Disciple, Coach and Mentor the supervised staff.

Requirements

Minimum Qualifications

• Must be a born-again, mature Christian who conforms to the CITAM statement of faith.
• A degree in Business Administration/ Office Management/ Public Relations/ International Relations or any other relevant degree from a reputable learning institution.
• Hands on Knowledge of Office 365 and ERP- preferably Sage x3.
• Minimum of 10 years of continuous experience in a similar role.
• Strong organizational skills and attention to detail with ability to multitask and work effectively in a fast-paced environment.
• Previous work experience in a church setting or a parachurch organization will be an added advantage.
• Excellent communication and interpersonal skills.
• High level of discretion and confidentiality.