Secretary at The Kiambu National Polytechnic

  • Full Time
  • Nairobi

Kiambu National Polytechnic

Advert No. KINAP/HR/12/2024 – SECRETARY – (1 POST)
Purpose of the Job

  • This position is responsible for the provision of office administrative services to the departments

Requirements-Job Specification

  • Typewriting II (40 w.p.m.)/ Computerized Document Processing II
  • Shorthand II (60 w.p.m.) or Audio typing II
  • Business English II/Communications I
  • Office Practice II
  • Secretarial Duties II
  • Commerce II
  • A certificate in Computer Applications from a recognized institution.
  • At least two years’ experience in a similar position

Duties and responsibilities:

  • Type from draft and manuscripts as required to ensure timely communication of information
  • Handle incoming and outgoing telephone calls to ensure timely communication passed on to the relevant office
  • Operate office equipment in printing and photocopying documents to provide administrative assistance to the institution
  • Prepare responses to simple routine correspondences in a timely manner
  • Assist the head of department in preparation of presentations materials and other documentations for internal and external circulation
  • Organize administration records and correspondences to ensure easy accessibility to the documentation/ information whenever required
  • Classify documents and materials to ensure security and confidentiality of office records
  • Receive and attend to visitors and clients in a professional and courteous manner and direct them to the respective offices
  • Monitor cleanliness of the office and ensure that the office is well-managed to promote a good working environment
  • Maintain of an efficient, smooth and easily accessible filing system to ensure required documents are traced in an efficient manner

Method of Application

Application process: send your current CV, Academic and Professional Certificates and Testimonials to:
Principal, Po. Box 414-00900, Kiambu, on or before C.O.B Monday 15th July, 2024 in a brown, A4 envelope clearly sealed and with the advert reference number clearly indicated.

DELIVERY MODE: Hand delivery, Post Office or Courier. All applications MUST be received at the Chief Principals office and recorded in the provided book.

We shall not be responsible for loss of hand delivered documents not registered in the provided book.

Only shortlisted candidates will be contacted.

KINAP is an equal opportunity employer; women, youth and people with disabilities are encouraged to apply.

The Chief Principal
Kiambu National Polytechnic
P.O. Box 414–00900,