Sales / Invoicing Clerk at CDL Human Resource

Key Duties and Responsibilities:

• Process and manage invoices for the company.
• Verifying the accuracy of invoices and ensuring they comply with company policies and procedure.
• Clearance of all Vanmen and sales staff in a timely and accurate manner by reconciling stock out and stock in.
• Process requests for debits /refunds or credits from customers in accordance with company policy before approval by management.
• Reconciling Debit and Credit entries to the SAP system.
• Reconciling discrepancies in invoices and receipts Reconciling payments received withoutstanding/overdue invoices.
• Receiving and processing customers as approved by the National Sales Manager
• Support accounts payable and accounts receivable by generating accurate, complete, and timely invoices using SAP.
• Resolve customer billing errors and other customer queries and address them to the satisfaction of the Customer.
• Processing GRNs
• Communicate with customers regarding billing issues, discrepancies, and overdue payments.
• Maintaining accurate and organized records of invoices, payments, and receipts.
• Assist with month-end closing and reporting.
• Work closely with other departments such as finance, sales, and dispatch, to ensure that invoice processes run smoothly.
• Creating and maintaining accurate records of all invoices by filing them daily.
• Preparing, printing and sending out invoices to customers daily as required.
• Printing of delivery sheets and reports for van man like sales reports, returns and shorts.
• Developing and implementing procedures for efficient invoicing processes.

Additional Responsibilities

• Perform any other tasks or duties assigned by management to support the overall sales goals and objectives of the company.

Accountabilities:

• The Salesclerk is accountable for the following:
• Invoice management and processing
• Credit/ debit memos
• Invoice memos
• Open orders
• Customer relationship management
• Good Return Notes.
• Reports.

Education and Key qualification Requirements:

• Education:
• At least a diploma qualification in sales, marketing, accounts or its equivalent
• Experience as accounts clerk, or similar with exceptional ability in meeting deadlines.
• At least 2 years’ experience in sales / invoicing management– FMCG preferably.
• Those with experience bread/confectionery products will have an added advantage