Order Processing Clerk at Reeds Africa Consult

Order Processing Clerk at Reeds Africa Consult – Reeds Africa Consult Kenya Job Details

About the Role

Reeds Africa Consult is recruiting an Order Processing Clerk for a full-time position based in Kenya. This is an administration role focused on the petroleum sector, where you will manage order entry, dispatch documentation, and operational coordination. The position requires someone with hands-on experience in petroleum logistics and the ability to work methodically with tight deadlines.

The Order Processing Clerk at Reeds Africa Consult will be central to ensuring that all customer orders flow smoothly through the system and that dispatch operations remain compliant and on schedule. You’ll work closely with operations teams, transporters, and internal departments to maintain efficiency and prevent delays. This is a critical administration job in Kenya where accuracy and attention to detail directly impact business operations.

Key Responsibilities

• Input customer orders into the system with accuracy and completeness.
• Review and upload dispatch and operational documentation, verifying that all required paperwork is present and correct.
• Track and manage petroleum truck dispatch records in accordance with operational standards and regulatory requirements.
• Confirm that all mandatory dispatch documents are processed and authorised before trucks are cleared for departure.
• Identify and resolve delays or issues related to system errors, missing documentation, or dispatch procedures to keep operations moving.
• Communicate with transporters, operations personnel, and cross-functional teams to coordinate smooth dispatch execution.
• Maintain organised filing systems and proper record-keeping of all dispatch and operational documents.
• Update relevant stakeholders on order status and provide timely notifications as orders progress through the system.
• Ensure all activities comply with company policies, petroleum industry regulations, and dispatch compliance standards.
• Contribute to process improvement efforts that strengthen dispatch accuracy and operational performance.

Requirements & Qualifications

• Diploma or Degree in Logistics, Supply Chain Management, Business Administration, or a closely related field.
• Proven track record working in the petroleum industry, specifically in dispatch coordination, logistics, or documentation roles.
• Demonstrated hands-on experience processing and managing dispatch documentation for petroleum truck operations.
• Mandatory proficiency in SAP with practical experience in order processing and dispatch coordination workflows.
• Solid working knowledge of petroleum loading procedures and dispatch protocols.
• High precision in data entry and document handling, with an ability to catch errors and inconsistencies.
• Strong problem-solving capability and capacity to coordinate across multiple departments and external partners.
• Capability to perform effectively under pressure while managing concurrent operational tasks.
• Competent communication and relationship-building skills with internal and external stakeholders.
• Proficiency in Microsoft Office tools, particularly Excel and Outlook for documentation and reporting.

What to Expect

• A structured working environment where your documentation and coordination skills directly support petroleum logistics operations across Kenya.
• Collaboration with operations, transportation, and compliance teams in a fast-moving sector where accuracy is non-negotiable.
• The Order Processing Clerk at Reeds Africa Consult position in Kenya is open to qualified candidates. Click Apply below to submit your application.