Office Administrator/Personal Assistant at Stellar Human Resource Solutions

  • Full Time
  • Nairobi

Stellar Human Resource Solutions

Duties and Responsibilities

  • Assisting in the management and organization of CEO calendar by scheduling appointments, meetings, engagements and daily activities including running errands.
  • Coordinating office activities, operations and ensuring cleanliness of Office premises.
  • Act as liaison between the director’s internal and external parties including clients, suppliers and staff.
  • Managing an active calendar of meetings and appointments for the director.
  • Prioritize and follow up on issues and concerns addressed to the CEO including those of a sensitive or confidential nature and determine appropriate course of action.
  • Maintain schedule of key contributors of the director’s project and tasks.
  • Arrange travel schedule and prompt reservations for the director
  • Maintain cleanliness of the office and work stations, Procurement of office tea and snacks.
  • Maintaining a proper filing system for service level agreements.
  • Coordinate office activities and operations to secure efficiency and compliance to company policies.
  • Manage phone calls and correspondence (e-mail, letters, packages etc.)
  • Track stocks of office supplies and place orders when necessary.
  • Receiving and directing guests to respective offices.
  • Renewal of Business and other Statutory Certificates and Payments like the County, KRA and personal bills. Procurement of general office supplies and stationery.
  • Managing and controlling petty cash.

Skills and Qualifications

  • 3-5 years of working experience as a Personal Assistant
  • Bachelors Degreee in any Business related field

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