Office Administrator at USIU Africa

  • Full Time
  • Nairobi

USIU Africa

Job Summary

The role will support the University Secretary in ensuring that the University complies with the relevant governance requirements, regulations and best practices. The incumbent will work closely with the University Secretary to support the coordination, facilitation and recording of the activities of the Board of Trustees, the University Council and its Committees, the University Senate and its Committees and the Management Board.

Key Responsibilities

  • Recording minutes and resolutions, ensuring they are confirmed, executed and filed properly;
  • Preparing agendas and organizing meetings for the governance relevant governance bodies;
  • Sending out meeting invitations and following up on confirmations;
  • Recording and following up on action points;
  • Supporting in consolidating and distributing reports;
  • Assist in ensuring compliance with governance requirements;
  • Researching various governance issues as required;
  • Maintaining accurate and up to date governance records including various registers
  • Preparing and updating governance policies;
  • Providing general governance support to the governance docket and ensuring efficient operation and delivery of service.
  • Perform other related functions as may be assigned.

Education and Professional Qualifications

  • Bachelor of Laws
  • Certified Secretary (CPS-K)
  • Experience as company secretary is preferred.


  • Excellent organizational abilities with a keen attention to details
  • Very strong written and verbal communication
  • Ability to work effectively both independently and as part of a team
  • Ethics and integrity including the ability to maintain confidentiality
  • Understanding of information technology applications e.g. Microsoft Word, Excel, PowerPoint and Outlook.

Method of Application

If you have the requisite qualifications and desire to work as a team member in a modern, progressive, international, and multicultural institution where you can make a difference, please apply to indicate in the subject line “Office Administrator (Governance Office)“. Interested applicants must provide a cover letter and a current CV, certified copies of educational certificates and transcripts, names and addresses of three referees, current salary and benefits, telephone and e-mail contacts by Friday, 5.00 pm, June 14, 2024 to:

Director of Human Resources,
United States International University – Africa,
P. O. Box 14634-00800, Nairobi, Kenya

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