Office Administrator at ABC EXPAT

Description

• Our client, a French news and current affairs public radio station, that broadcasts worldwide in French and in 16 other languages, are looking to recruit for the position of Office Administrator.
• This position plays a key role in the organizational strength of the company. Your scope of work will cover all aspects of Office Administration, Basic Procurement & Accounting Duties.

DUTIES AND RESPONSIBILITIES:

• Implementation and maintenance of office and administrative functions.
• Ensure compliance with Kenyan Immigration Status for every expatriate
• Management of office phones, correspondence and queries.
• Management of subordinate staff.
• Management of procurement and suppliers’ policies and procedures.
• Purchase and track stocks of office supplies, stationery and equipment of office supplies &
• place orders appropriately
• Management of office budgets.
• Organization of in-house and external events and conferences.
• Assets and inventory management.
• Planning meetings and preparing minutes of meetings.
• Maintenance of health and safety office required standards.
• Drafting of official documents.
• Handle expenses and billing cycles.
• Replenishment & ordering of business cards, brochures, job cards, etc.
• Preparing regular financial and administrative reports.
• Administration & updating of company database.
• Organizing a filing system for important and confidential company documents
• Maintain a company calendar and schedule appointments
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters, emails and packages)
• Preparation of reports and presentations with statistical data, as assigned Arranging travel and accommodation.
• Management of the reception & taking care of guests
• Any other duties that are relevant to Office Administrative duties.

SKILLS AND COMPETENCIES

• Ability to work under pressure with minimal supervision
• exp Ability to handle confidential information
• Strong ability to multitask with excellent time management skills
• Strong written and verbal communication skills
• Problem solving
• Customer service skills
• Bookkeeping
• Flexibility
• Attention to detail

QUALIFICATIONS:

• Fluent French (Spoken & Written) -Compulsory requirement
• Proficient in Swahili language.
• Business Administration & related academic backgrounds.
• Office Administration working experience
• Must have worked with International Companies or have International corporate culture background.
• Fluency in other foreign languages will be additional value
• Experience with office management software like MS Office.