Office Admin & Accountant at ibuQa.io

The Office and Accounting Administrator will be responsible for managing day-to-day office operations, handling accounting tasks, and preparing budgets to ensure smooth business operations. This role requires a detailoriented individual with strong organizational and communication skills who can balance administrative duties with financial oversight.

Responsibilities

• Accounting:
• Manage and maintain accurate financial records, including invoices, receipts, and expense reports.
• Reconcile bank statements, accounts payable, and accounts receivable.
• Process payroll and ensure compliance with financial regulations.
• Assist with monthly, quarterly, and annual financial reporting.
• Handle tax documentation, including VAT returns and any other relevant filings.
• Budget Preparation:
• Prepare and monitor company budgets, forecasting, and financial plans.
• Analyze budget performance, expenditures, and recommend costsaving measures.
• Prepare regular budget reports and ensure alignment with financial goals.
• Conduct financial variance analysis to compare actual versus budgeted performance.
• Office Administration:
• Oversee general office operations, including managing supplies,
• equipment, and vendors.
• Serve as the primary point of contact for internal and external
• communication.
• Coordinate office maintenance, repairs, and service requests.
• Assist in planning and organizing company meetings, events, and activities.
• Ensure compliance with company policies and legal regulations related to office management.
• Manage office correspondence, filing systems, and document organization.
• Maintain a professional and efficient office environment, supporting the needs of the team.

Requirements

• Bachelor’s degree in Accounting, Business Administration, or related field.
• Proven experience in accounting, budget preparation, and office administration.
• Proficiency in accounting software (e.g., Zoho) and Microsoft Office Suite (Excel, Word, PowerPoint).
• Strong understanding of financial regulations and reporting.
• Excellent organizational, multitasking, and problem-solving skills.
• Strong communication and interpersonal abilities.
• Attention to detail and high level of accuracy in financial recordkeeping.