Junior Secretary at Braeburn Schools

The successful candidate will be highly organized, detail-oriented, and possess strong interpersonal skills.

Key Responsibilities:

• Receiving visitors and staff in a professional and courteous manner.
• Receiving, making, and transferring telephone calls.
• Receiving and distributing Mail, Parcels, and Messages to respective personnel.
• Sending letters and packages via courier services.
• Taking visitors and prospective parents around the school, when required.
• Responding to inquiries either via email or verbally.
• Filing and retrieving documents from student’s files.
• Maintaining out-of-school students on ISAMs and relaying the message to the teachers via email.
• Addressing administrative issues directed by the Head Teacher, Deputy Head Teacher, and teachers promptly and effectively.
• Ensuring the general cleanliness of the reception area.
• Issuance of student’s exeats as they leave the compound with the head teacher’s consent.
• Generating School Lunch Registers and Transport registers.
• Liaising with other departments in the school to ensure that things run smoothly i.e. Main gate, Catering, School Nurse, Maintenance, Cleaning, Administration, and teachers).
• Secretarial duties as assigned by the Headteacher and the Human Resource Manager.
• Covering other admin staff members’ duties whenever necessary.

Academic qualification and Professional experience:

• Minimum of 2-3 years of relevant administrative experience in an educational setting, preferably in an international school environment.
• Diploma in Secretarial Studies, Business Administration, or related field
• A certificate in Office Management/practice or Administration is desirable.
• Proficiency in relevant software applications such as Microsoft Office and School Management systems(e.g. ISAMS).

Required Competencies:

• Strong organizational and time management skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent interpersonal and communication skills
• Ability to maintain confidentiality, problem-solving, and decision-making abilities
• Teamwork and collaboration skills