Job Vacancies Now at Gilani’s Distributors Ltd

  • Full Time
  • Nairobi

Gilani's Distributors Ltd

Warehouse Supervisor – Job Description

Role Purpose:

The main responsibility of the Warehouse Supervisor is to oversee and manage the daily operations of the warehouse. This includes maintaining inventory accuracy, coordinating shipments and deliveries, and optimizing warehouse space utilization. Additionally, the Warehouse Supervisor will lead and support a team of warehouse staff to ensure productivity and adherence to safety and quality standards.

Key Responsibilities:

  1. Supervise and coordinate warehouse staff activities, including task assignments, performance monitoring, and feedback provision.
  2. Maintain accurate inventory records, conduct regular audits, and ensure proper stock levels.
  3. Oversee the receiving, inspection, and storage of incoming shipments while ensuring accurate record-keeping.
  4. Coordinate outbound shipments and deliveries, including picking, packing, and loading of goods for timely and accurate dispatch.
  5. Implement safety procedures and regulations to create a secure working environment for the warehouse team.
  6. Optimize warehouse layout and storage capacity to enhance efficiency and productivity.
  7. Train and develop warehouse staff on proper procedures, equipment operation, and safety protocols.
  8. Monitor and analyze warehouse performance metrics (productivity, accuracy, on-time delivery) and implement process improvements as required.
  9. Collaborate with other departments (procurement, production, customer service) to ensure smooth operations and timely order fulfillment.
  10. Manage and maintain warehouse equipment, including regular maintenance and repairs.
  11. Prepare reports and documentation related to warehouse operations (inventory levels, shipment status, performance metrics).

Requirements:

  • Diploma in Purchasing, Supply Chain, or equivalent (Bachelor’s degree preferred).
  • 2-4 years of warehouse operations experience, including supervisory or managerial roles.
  • Strong knowledge of warehouse management systems (WMS) and inventory control procedures.
  • Familiarity with safety regulations and best practices in a warehouse environment.
  • Excellent organizational and time management skills.
  • Strong leadership and communication skills to motivate and guide a team.
  • Proficiency in using computer systems and software (e.g., MS Office, inventory management software).
  • Physical stamina for lifting heavy objects and working in a demanding environment.
  • Problem-solving skills and the ability to make quick decisions under pressure.
  • Attention to detail and accuracy in managing inventory and records.

Warehouse Manager – Job Description

Role Purpose:

The Warehouse Manager will oversee all aspects of warehouse operations within Gilanis Distributors Limited. This includes ensuring the efficient and effective functioning of the warehouse, optimizing inventory management, and maintaining high levels of customer satisfaction. The Warehouse Manager will play a crucial role in managing resources, optimizing operational procedures, driving continuous improvement initiatives, and overseeing receiving, warehousing, distribution, and maintenance operations.

Key Responsibilities:

  1. Develop and implement efficient warehouse processes and procedures to ensure smooth operations.
  2. Monitor and manage inventory levels for accurate stock control and timely replenishment.
  3. Coordinate receiving, storage, and dispatch of goods, adhering to safety and quality standards.
  4. Optimize space utilization and layout within the warehouse for maximum efficiency.
  5. Collaborate with procurement and planning teams to optimize stock levels and ensure timely product availability.
  6. Monitor inventory accuracy, identify discrepancies, and implement corrective actions to minimize stockouts and overstock situations.
  7. Analyze inventory data, generate reports, and facilitate informed decision-making.
  8. Train and supervise warehouse staff, ensuring they possess the necessary skills and knowledge.
  9. Foster a positive work environment, promoting teamwork, motivation, and open communication.
  10. Set performance objectives, conduct regular performance reviews, and provide coaching and feedback to team members.
  11. Plan and organize work schedules to meet operational requirements and manage labor costs effectively.
  12. Enforce quality control procedures and regulatory compliance.
  13. Implement safety protocols and guidelines to ensure a safe working environment for all warehouse personnel.
  14. Conduct regular audits to identify areas for improvement and take corrective actions as necessary.
  15. Monitor and maintain compliance with health and safety regulations and company policies.
  16. Continuously evaluate warehouse processes and identify opportunities for improvement in productivity, cost reduction, and customer satisfaction.

Requirements:

  • Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or a related field.
  • Minimum of 5 years of experience in Warehouse Management.
  • Strong knowledge of warehouse operations, inventory management, and logistics principles.
  • Proven track record in managing operational projects and implementing continuous improvement initiatives.
  • Familiarity with safety regulations and quality control standards.
  • Proficiency in using warehouse management systems (WMS) and inventory management software.
  • Excellent leadership and team management skills.
  • Strong analytical and problem-solving abilities.
  • Expertise in warehouse management procedures and best practices.
  • Proven ability to implement process improvement initiatives.

Also, view KRA Jobs 2023


Transport Supervisor – Job Description

Role Purpose:

The Transport Supervisor is responsible for planning, coordinating, and overseeing transport and logistics activities to ensure the efficient and timely movement of goods. The primary focus is on optimizing resources, minimizing costs, and maintaining compliance with transport regulations and safety standards.

Key Responsibilities:

  1. Supervise and coordinate transportation activities, including driver scheduling, route planning, and load management.
  2. Monitor driver, mechanics, and marshals’ performance, ensuring adherence to schedules, compliance with regulations, and safety measures.
  3. Ensure compliance with transportation laws, regulations, and company policies, including vehicle maintenance and driver certifications.
  4. Conduct regular vehicle inspections to ensure roadworthiness, cleanliness, and compliance with safety standards.
  5. Coordinate with the lead schedule planner to ensure accurate and timely execution of transportation schedules.
  6. Manage driver assignments and allocate resources efficiently to meet transportation requirements.
  7. Resolve transportation operation issues, such as delays, route deviations, or customer complaints.
  8. Maintain accurate records of driver, mechanics, and marshals’ activities, including hours of service, mileage, fuel consumption, and incident reports.
  9. Implement and enforce safety protocols, including training for drivers, mechanics, and marshals, vehicle inspections, and accident/incident prevention measures.
  10. Collaborate with the Transport Manager to identify areas for process improvement, cost optimization, and enhanced customer service.

Requirements:

  • Diploma in logistics or a related field (preferred, a degree is an advantage).
  • Minimum of 2 years of experience in transportation supervision, logistics coordination, or a similar role.
  • Strong knowledge of transportation regulations, safety standards, and industry best practices.
  • Excellent leadership and supervisory skills to manage and motivate a team of drivers and transportation staff.
  • Proficiency in using transportation management systems, GPS tracking, and fleet management software.
  • Good problem-solving skills to address issues related to driver schedules, route deviations, or customer complaints.
  • Attention to detail and ability to maintain accurate records and documentation.
  • Strong communication and interpersonal skills for collaboration with drivers, internal teams, and external service providers.
  • Knowledge of vehicle maintenance and inspection procedures.

    Method of Application

    Send your applications to careers@gilanisdistributors.com before 24th October 2023.Only shortlisted candidates will be contacted for an interview.

To apply for this job email your details to careers@gilanisdistributors.com