HR Intern at United Nations Office at Nairobi

Daily responsibilities will depend on the individual’s background, the intern’s assigned office as well as the internship period. Under the direct supervision of the cluster team leads the intern will assist with data analysis, reporting and record-keeping documentation for the Talent Acquisition Unit (TAU):

• Generating, digitizing, and maintaining documentation for staff and non-staff recruitment.
• Collecting data from various sources, such as databases and spreadsheets, and ensuring its accuracy.
• Cleaning and transforming raw data for analysis purposes.
• Creating clear and easy-to-understand data visualizations like charts and graphs.
• Providing support for various activities, including creating memos, following up contracts, and official documents.
• Review non-staff files and records to identify those to be retained or destroyed based on established policies.
• Work closely with the Records Management Team to ensure compliance with organizational guidelines.
• Create detailed reports summarizing the review process and decisions made.
• Cross-reference files with organizational retention policies and legal compliance requirements.
• Suggest improvements to the current filing and records review process based on observations.
• Prepare a brief report or presentation on findings and recommendations at the end of the internship.
• Document workflows and propose enhancements for future efficiency.
• Collaborating in the design and improvement of archives and records keeping.
• Contributing to the enhancement of archives and records keeping for team documents.
• Undertake tasks related to creation, organization, indexing, storage, retention and disposal of records.
• Performing other assigned duties as needed.

Qualifications/special skills

• Applicants must at the time of application, meet one of the following requirements:
• Be enrolled in a graduate school programme (second university degree or equivalent, or higher),
• Be enrolled in the final academic year of a first university degree program (minimum Bachelor’s level or equivalent),
• Have graduated with Bachelor’s degree, Masters, PhD or equivalent.
• Be computer literate in standard software applications (Microsoft Office Suite). Have demonstrated a keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter. Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes a willingness to try and understand and be tolerant of differing opinions and views