HR Assistant at Medecins Sans Frontieres (MSF)

Tasks & Responsibilities include but not limited to:

• Execute administrative and legal related tasks
• Implement cash management procedures in order to ensure the highest control and security and ensure cash availability.
• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labor and fiscal law compliance.
• Update Social security Tax office employee files in order to meet legal requirements and duties.
• Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Provision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
• MSF France Kenya mission/ Coordination context

Specific Accountabilities

• Updating Social security Tax office files in order to meet legal requirements including specific amendments when nec-essary in order to ensure local labor and fiscal law compliance
• Drawing up monthly declarations for the various collection entities: NSSF / NHIF / PAYE, in accordance within the giv-en time frames
• National Staff Management
• Ensures proper orientation of new staff; prepares employment contracts in conformity with legal requirements, in-cluding staff on detachment
• Supervision of cleaners and cook
• Stock management
• General Administration
• Finance Assistant back up
• Cash Box Management: processing cash payments, operational advances management
• Accounting:
• Processing payment of suppliers in a timely fashion
• Process documents for VAT exemption and forward for processing on time.

Qualifications & Requirements:  

Education

• Essential Degree or diploma in Human Resource Management /Finance/Accounting

Essential Experience

• Essential previous working experience of at least two years in relevant jobs.
• Desirable experience in MSF or other NGOs in developing countries