Finance & Operations Specialist at ThinkWell

Finance & Operations Specialist at ThinkWell – ThinkWell Kenya Job Details

Roles And Responsibilities
Financial Management (80%)

• Ensure proper accounting of all project transactions using ThinkWell’s accounting system and in line with local and funding agency requirements
• Manage banking operations and reconcile bank statements (receipt of funds, movements of funds in the accounts of the institution and payroll)
• Process invoices and record accounts payable and accounts receivable
• Ensure statutory compliance with various local laws and maintain financial files and support audits
• Revise and/or formulate country office manual outlining processes, policies and procedures
• Develop and maintain filing system for financial documents in readiness for audits or tax reporting purposes and participate in financial audits
• Plan, implement and manage program budgets, reviews and reports

Office Management & Human Resources (20%)

• Plan and monitor all office responsibilities (supplies, IT, communications, utilities, contracts for office services)
• Support the growth of the ThinkWell country office including government registration and liaison activities, administrative duties, legal and compliance requirements, logistics and procurement
• Prepare correspondence and provide administrative support during meetings
• Coordinate with Talent team to manage local staff recruitment and new hire onboarding
• Work with global operations teams to manage a payroll system for local staff, including the calculation and remittance of tax and other statutory requirements
• Help revise HR manual based on company policy and in accordance with labor laws and Manage staff contracts for approval
• Maintain a secure confidential HR filing system and employee records according to policy and legal requirements
• Partner with Country Director in the implementation of performance management system
• Coordinate with Talent team to develop training and development programs for staff
• Thought partner with Country Director to address employee relations and performance issues

Requirements

• BCOMBachelors in Finance or equivalent and 5+ years experience or masters degree and 3+ years experience;
• Certified Public Accountant
• Demonstrated skills and experience in financial management, accounting, donor compliance, human resources management, local labor law, and contracts management;
• Relevant work experience in management consulting firm, bilateral or multilateral development agency, and/or international NGO with some experience managing projects in low or middle-income countries;
• Technical savvy and strong computer skills, advanced MS Excel skills, IT systems familiarity;
• Understanding of operating a country office in a complex setting environment;
• Understanding of Kenya labor, banking and procurement practices and law ;
• Demonstrated team and people management abilities with a focus on growing staff, mentoring and coaching junior professionals;
• Proficiency with Microsoft Office applications including Word, Excel and PowerPoint
• Demonstrated poise and professionalism in engaging with external partners, donors, and stakeholders;
• Full English fluency;
• Outstanding cross-cultural communication skills, including the ability to relate respectfully with staff at all levels, ages, genders, nationalities and orientations as well as across work areas;
• Excellent analytical and numerical skills
• Problem solving and decision making aptitude