Finance Assistant at Luxe Tribes

About the Role

• We are seeking a detail-oriented and proactive Finance Assistant to join our growing finance function. The ideal candidate will have 4–6 years of accounting experience, preferably within the travel and tourism industry, and hands-on experience with QuickBooks including participation in its implementation or migration.
• This role requires someone who is organised, analytical, and capable of working at pace while maintaining a high level of accuracy across multiple entities and currencies.

Key Responsibilities

Financial Accounting

• Record daily financial transactions accurately in QuickBooks
• Maintain the General Ledger and ensure accounting records are complete and accurate
• Process journal entries, accruals, prepayments, and adjustments
• Assist with month-end and year-end closing activities

Bank & Account Reconciliations

• Perform timely reconciliation of all bank accounts including Mercury, Stripe, and PayPal
• Reconcile General Ledger accounts and investigate discrepancies
• Reconcile credit card, payment gateway, and online payment transactions
• Ensure outstanding reconciling items are resolved promptly

Accounts Payable & Receivable

• Process supplier invoices and prepare payment schedules
• Monitor customer receipts and follow up on outstanding balances
• Maintain accurate vendor and customer account records

QuickBooks Administration

• Maintain and update accounting records within QuickBooks
• Support users with QuickBooks-related queries
• Participate in system enhancements and process improvements
• Assist in maintaining data integrity following the QuickBooks implementation

Financial Reporting

• Prepare routine financial reports and supporting schedules
• Assist in preparing management reports for the Group Financial Controller

Controls & Compliance

• Ensure compliance with company policies and accounting procedures
• Maintain organised financial records for audit purposes
• Assist in implementing process improvements and internal controls