Executive Assistant to CEO at Tana

Executive Assistant to CEO at Tana – Tana Kenya Job Details

About the Role

Tana is seeking an Executive Assistant to CEO to join its global logistics software operations in Kenya. This is a full-time position that extends well beyond traditional administrative duties. The successful candidate will serve as a strategic partner to leadership, managing complex priorities, improving operational workflows, and contributing to business development initiatives in an international setting where precision and initiative drive results.

The Executive Assistant to CEO at Tana will work in a structured yet agile environment, balancing calendar management, stakeholder coordination, and research-driven support. You will be responsible for maintaining operational continuity across multiple time zones and ensuring that critical action items receive appropriate follow-through and attention.

Key Responsibilities

• Oversee multifaceted calendars and cross-timezone scheduling to optimise planning and decision-making priorities
• Identify, prioritise, and flag incoming communications requiring executive attention or response
• Maintain and update action item tracking, monitor completion of key deliverables, and ensure internal objectives remain aligned
• Coordinate administrative workflows and support execution across ongoing business projects and initiatives
• Assist with payment review, invoice preparation, and accounts payable processes
• Conduct sales intelligence and market analysis, including prospect research and lead list development
• Organise systems, tools, and documentation to support seamless information retrieval and knowledge management
• Coordinate personal logistics, travel arrangements, and booking support as required

Requirements & Qualifications

• Minimum 2 years’ experience as an Executive Assistant, Operations professional, or in a comparable support role
• Demonstrated ability to manage time effectively and maintain organisation in high-pressure environments
• Proactive problem-solving mindset with the ability to anticipate priorities before being asked
• Polished written and spoken communication skills suitable for external and internal stakeholder interaction
• Hands-on experience with Google Workspace, calendar systems, customer relationship management (CRM) platforms, and project management tools such as Notion
• Strong research capability combined with meticulous attention to detail and accuracy
• Familiarity with sales administration or lead generation processes is advantageous
• Professionalism and discretion when managing confidential or sensitive company information

What to Expect

• You will operate within a structured international environment where clear communication and follow-through are essential
• The role offers exposure to executive-level decision-making and cross-functional project coordination across the logistics software sector
• Administration jobs in Kenya within technology-driven companies often require adaptability; this position will demand flexibility as business priorities evolve
• This Executive Assistant to CEO at Tana position in Kenya is open to qualified candidates. Click Apply below to submit your application.